Job Description

Provide support in full spectrum of HR in NEC Corporation of Malaysia (NECoMAL) and to its' overall stakeholders.

Main accountabilities:

Manage full spectrum of HR responsibilities in NECoMAL by providing the relevant support on the day to day HR operations and activities with focus on the following mainstreams:

• Talent acquisition for managerial & non-managerial levels

• Employee Engagement Activities & Other HR tasks

• HRIS system management and HR Reports

• Compensation & Benefits Administration

Main job tasks:

Recruitment of managerial & non-managerial level: (35% of total time spent)

• Manage high volume of open vacancies from end-to end in a fast paced environment.

• Guide line managers in finalising job descriptions

• Responsible for sourcing, identifying and hiring of right talents at all levels

• Propose salary offers and close positions with right compensation package in line with internal/ external benchmark

• Provide professional and timely feedback to candidates in relation to job offers and rejected applications.

• Identify gaps in recruitment process, models & onboarding management and improvise SOPs accordingly

• Review of sourcing alternatives, company branding, selection criteria and panel listing for recruitment agents.

• Monitor current and forecast recruitment needs and keep relevant hiring managers updated on recruitment trends and

market developments

• Build and maintain a pipeline and talent pool of candidates, that supports current and future requirements

• Ensures all recruitment reporting is updated at all times

• Ability to build and maintain effective business relationships with HR managers.

• Excellent communication skills in dealing with candidates and team members

• Conduct Induction Training for new hires as well as refresher courses as and when policies change

Employee Engagement Activities & Other HR tasks : (30% of total time spent)

• HR Administration work such as preparation of letters for hiring, medical check-up, confirmation of employment, promotions, salary adjustments, etc.

• Manage Exit process of non-managerial levels (exit interviews, relevant documentations)

• Manage Employee Personal Filing system

• Organize employees' events (birthday celebrations, festive celebrations, company dinners, teambuilding events)

• Other Employee Engagement activities & Employee Labour Relations issues (Inhouse Counselling/Clinic)

• Initiate HR projects related to operational process improvement such as reviewing of current HR Policies & Benefits

HRIS system management and HR Reports: (20% of total time spent)

Assist Payroll Department and Managers in the following deliverables:-

• SAP HR Claims Data Management, Times Software Payroll System Management, Chris 21 System Management and any local/regional HR reports relating to employee statistical reports (e.g. master listings and customized headcount reports, attrition reports, ad-hoc staff listing report generation for internal users such as MIS and Finance, etc.)

Compensation & Benefits: (15% of total time spent)

Mirror Partner for the C&B process for the entire group including outsourcing/expatriate management back-charges and all relevant

statutory requirements /submissions. Deliverables as follow:-

• Manage payroll process (monthly payroll & annual taxation).

• Manage leave process and e-leave system maintenance

• Responsible for annual compensation review process

• In charge of compensation and benefit benchmarking exercises

• Initiate annual benefits analysis and reviews

• Manage benefits administrations

• Negotiate with vendors on benefits enhancement (insurance/ medical)

• Undertake Job evaluation exercise (Role Clarifications, s, IPE Mapping, etc)

• Expat/ International assignment management

• Involve in annual budgeting process

• Stay up-to-date with new trends, developments, laws and regulations related to the administration of compensation and benefits

• Monitoring salary structures, balancing staffing needs with cost controls and ensuring that compensation policies, procedures and programmes are aligned to the organization's overall strategic goals

• Responsible for initiating and implementing all compensation & benefits related projects (global/ regional/ local)

Other business assignments:

• Implementation of Global/ Regional/ Local HR initiatives as and when required.

• Job rotational projects and lateral movements within HR community according to business needs (exchange of HR Discipline/Job Portfolios with other team members as part of HR Business Partner Development Program)

• Any other ad-hoc tasks and responsibilities as and when necessary.

Work experience

• Minimum 2- 3 years of HR & Admin experience

• Less than 1 year experience or fresh graduate possible with coaching program in place

• Possess HR fundamental knowledge such as payroll administration, recruitment & selection, C&B, training & development, employee relations and etc.

• Possess knowledge in Employment Act, Labour Laws, IR & relevant government regulations.

• Experience in Employment pass and PVP processing is a plus.

• Experience in SAP system is an advantage.

• For Training & Development Discipline - Know how to Prepare & Maintain the training plan / calendar; knowledge in Learning Management System; knowledge on HRDF grant & claim; qualified Train the Trainer, knowledge on Performance Management & TNA relation; knowledge on ISO Audit.

• Proficient in spoken and written English and Bahasa Malaysia

• Proficiency in Ms Word, Ms Excel and Ms PowerPoint with good report writing skills

• High Integrity, Team Player, Analytical, Flexible, Adaptive, Proactive, Interactive, Accountable, Resourceful & Trusted Change Agent

Competency profiles

General Skills

• Generalist (Proficient level)

• HR Admin/Data Management (Proficient level)

• Business Acumen (Proficient level)

• Emotional Intelligence (Basic level)

• Analytical and Structured Thinking (Proficient level)

• Communication (Proficient level)

HR Specific Skills

• Facilitation (Basic level)

• Talent & Succession Management (Basic level)

• Organizational Development (Basic level)

• Coaching (Basic level)

• Training and Career Development (Basic level)

• Total Rewards (Basic level)

• Recruitment (Proficient level)

• Employee Relations (Basic level)

Managerial Skills

• N/A