Job Description

Industry: Motor Vehicle Distributor/Retail Location: Petaling Jaya Job Responsibilities Payroll \xe2\x97\x8f Collate and consolidate employee pay items for e.g. incentive/commission, overtime claims, expenses claims, etc for processing

• Validate that all submissions are complete, accurate and compliant to policies, procedures, rules and regulations.
• Compute employee payments such as terminations.
• Prepare submissions to payroll vendors.

\xe2\x97\x8f Work with payroll vendor to ensure timelines are met for salary disbursement and statutory contributions

• Verify and reconciliate payroll per payroll cycle(s) including payroll advice, bank reports and general ledger reports.
• Prepare reconciliation reports.
• Prepare and submit statutory contributions to relevant statutory bodies accurately and timely.
• Prepare instructions for payroll provisions to Finance.

\xe2\x97\x8f Ensure compliance to all policies, procedures, rules and regulations

• Prepare monthly, quarterly and annual submissions amd statements such as tax returns, employee provident fund contributions, etc.
• Maintain payroll related registers.

\xe2\x97\x8f Handle payroll related queries. \xe2\x97\x8f Maintain and update payroll information and resolve discrepancies Benefits Administration \xe2\x97\x8f Monitoring and reviewing utilisation of benefits

• Generating utilisation reports quarterly.
• Liaising with employees for recoveries on over-utilisation or exclusions for e.g. leave, out-/in-patient charges, etc.
• Escalating complex cases to relevant parties

\xe2\x97\x8f Assist in submission of claims for e.g. PERKESO, employee insurance (group term-life, group hospitalisation & surgical, group personal accident). \xe2\x97\x8f Assist in the employee insurance renewal exercise. Records Management \xe2\x97\x8f Prepare employee letters such as appointment, movement, terminations, etc. \xe2\x97\x8f Ensure all employee records are complete and up to date

• Preparing and submitting the monthly employee movement listings to the relevant vendors/service providers/departments (insurer, third party administrator, IT, etc).
• Following up with employees on changes in their personal status for e.g. marriage, birth, etc.
• Proper filing of employee records in their personnel file

\xe2\x97\x8f Maintain complete employee records in the human resources information system

• Collate, create and update all employee records timely and accurately.
• Conduct regular audits of the records in compliance to regulations and controls.

Mobility Management \xe2\x97\x8f Employment pass for employees and dependents pass, where applicable

• Applications, renewals and terminations.
• Liaising with the relevant authorities for e.g. Immigration.
• Keeping abreast with and updating on changes in regulations, etc.

\xe2\x97\x8f Accommodation/housing and other arrangements

• Sourcing and arranging for viewings for the employee or connecting the real estate agent with the employee.
• Managing and monitoring the tenancy agreements and rental arrangements, where applicable.
• Assisting with the sourcing of movers, schools for employee\xe2\x80\x99s dependents, and telecommunication and connectivity arrangements.

\xe2\x97\x8f Regular communication with foreign employees in the Company

• Conducting onboarding and offboarding debriefing sessions.
• Handling queries.

\xe2\x97\x8f Preparing and liaising with Finance on inter-/intra-company cost cross-charge. \xe2\x97\x8f Liaising with Finance on tax matters pertaining to foreign employees, where applicable. Others \xe2\x97\x8f Generate HR reports for e.g. headcount, attrition, movement, benefits utilisation, statistical surveys, etc, per agreed cycles and deadlines. \xe2\x97\x8f Prepare instructions for HR related payments and ensure payments are honoured per credit terms. \xe2\x97\x8f Attend employees\' queries received through the HR helpdesk or other communication channels, and/or routing queries to the right person(s) within the agreed service levels. \xe2\x97\x8f Collaborate with and support colleagues to deliver on HR priorities. \xe2\x97\x8f Suggest and implement improvements to systems and processes. Experience Needed \xe2\x97\x8f Preferably with 3 years\xe2\x80\x99 relevant work experience in HR \xe2\x97\x8f Exposure in the following is an added advantage (HR shared services or HR outsourcing) \xe2\x97\x8f Good command of written and verbal English \xe2\x97\x8f Hands-on experience with HR systems \xe2\x97\x8f Good knowledge of labour legislation and regulations \xe2\x97\x8f Solid mathematical and analytical skills with an ability to spot numerical errors \xe2\x97\x8f Excellent organisational skills and ability to work to deadlines \xe2\x97\x8f IT savvy with a good grasp of Microsoft Office applications especially Excel and Word \xe2\x97\x8f Good communication and interpersonal skills Job Type: Full-time Salary: RM4,000.00 - RM5,500.00 per month Benefits:

• Opportunities for promotion
• Professional development

Schedule:

• Day shift
• Monday to Friday

Experience:

• Human Resources: 3 years (Required)