Job Description

Organization

Volvo Construction Equipment

Position Description

Job Summary

• Overall responsibility of HR operational support to Volvo CE Owned Dealership in Malaysia. Key focus on payroll, including benefits, claims and leave administration. Also responsible for HR generalist support such as recruitment, compensation & benefits, training, attrition etc.
• Key member of the HR team in Malaysia and Region Asia HR Network

Main Tasks/ Responsibilities / Authorities

Payroll

• Process monthly payroll with high degree of accuracy including verifying overtime, benefits claims, travel & expense claims in accordance to company policies
• Liaise with statutory bodies on EPF, SOCSO (employee claims), Income Tax
• Update payroll records on new hire, resignation and transfers
• Reconcile monthly payroll with staff movements, bonus, pay adjustments
• Provide monthly salary accruals to Finance for cost center allocation
• Process year-end tax filing (eg: BIK, E & EA form)
• Process tax clearance for leavers when required
• Key contract for internal & external audit of payroll and benefits records, tax filing and related documents
• Execute exit process for leaver on payroll (eg: pay slip, last pay, AL encashment)
• Participate in payroll related project

HR Generalist

• Employee lifecycle - provide strong operational support to the business in HR area and maintain employee record to ensure personal data changes are captured in employee personal data form, preparation of employee certification letter. Key user of Global HR system Success Factor
• Benefits administration - claims, long service award, festive packets, insurance enrolment etc. Key user of leave management system, including administer leave process, year-end annual leave reconciliation
• Compensation - support in yearly salary review, bonus cycle (eg: calculation, recommendation, letters)
• Training administration - enrolment, payment, HRDF submission
• Recruitment - administer recruitment process for permanent, contract, intern hiring, liaise with vendor for work pass application for non-loca; employees
• Attrition - involved in attrition process for resignation, termination, redundancy
• Reporting - maintain headcount report, administer government survey (If any)
• Employee engagement activities - administer long service award, recognition, team building, employee newsletter
• Administrative matters - involved in matters relating to company/service vehicle, mobile phone etc.
• Involved in HR related tasks and projects as assigned

Forums (Network of Interaction)

External
Vendors - payroll, training provider, HR search firms, relevant HR consultancy partners
Relevant Government agencies - MEF
External auditors

Internal
Volvo CE Malaysia - sales, aftermarket, finance etc.
HR Services Malaysia
Volvo CE Sales & Marketing Market SEA
Region Asia HR

Education/ Professional Qualifications Required

Professional Experience

• Diploma/ University degree or equivalent, Major in HR will be an advantage
• Minimum 5 years HR experience, at least 1-2 years of managing payroll process
• Familiar with local statutory requirement and system (EPF, SOCSO, Income tax)
• Strong and broad operational experience with the skills, hands-on HR experience and be involved in detailed transactional HR matters
• HR generalist experience will be an added advantage

Additional Important Requirements (e.g. language, mobility):

• Excellent Microsoft Office skills, proficient in Microsoft Excel is a must
• Excellent written and oral English and Bahasa Malaysia
• Fluency in the local language is critical
• Experience with Success Factor HR module will be added advantage

Personal Attributes

• Good interpersonal and communication skills
• Ability to get along with diverse personalities, flexible, people-oriented
• Open-minded, quick learner and proactive
• Well-organised and service-oriented
• Able to multi-task, work independently
• Meticulous, detailed oriented and good co-ordination and planning skills
• Good time management, able to meet deadline
• Team player and able to work with colleagues of all levels within the organization
• Takes initiative to provide suggestion and recommendation

This is an individual contributor position. Domestic travel required and occasional overseas travel may be required.

Functional Area

Human Resources

Travel Required (maximum)

Occasional Travel

About us

The Volvo Group drives prosperity through transport solutions, offering trucks, buses, construction equipment, power solutions for marine and industrial applications, financing and services that increase our customers\' uptime and productivity. Founded in 1927, the Volvo Group is committed to shaping the future landscape of sustainable transport and infrastructure solutions. Countless career opportunities are offered across the group\'s leading brands and entities that share a culture of Trust, Passion, High Performance, Change and Customer Success.
www.volvogroup.com/career.

Volvo Construction Equipment is a global company driven by passion, curiosity and by our purpose: to build the world we want to live in. We believe that only through imagination and teamwork can we develop a world that is cleaner, smarter and more connected. Our company culture reflects this belief through the care and trust it places in our customers, employees and suppliers. People are at the heart of our business. It is through our strong network of talented, enquiring and innovative minds that we have been able to pave the way towards a more sustainable future. The global construction industry is our arena and our employees are our greatest assets.

We can only continue to stand out as industry leaders through the people driving us forwards. Come be a part of our team and help us build tomorrow.

Employment/Assignment Type

Regular

Last application date

10-Jul-2023

Arquus