Job Description

About the role

Assist Human Resources Manager in coordinating the human resources tasks at country level.

What you will be doing

Talent Acquisition

• Advertise/Source for suitable candidates for available vacancies. Input into SESAME for approval of headcount.
• Arrange for interviews / interview candidates. Carry out background checks and reference checks.
• Once selected, input into SESAME for approval.
• Arrange for Visa/Work Permit and liaise with relevant agencies for hiring of Expatriates, Non-Natives, and Foreign Interns and Foreign workers.

Payroll Administration

• Ensure all reports are generated timely to be sent to Finance Department and Regional HR.
• Perform monthly quality check on data input in various systems \xe2\x80\x93 HRMS, Ramco, e-leave, Kronos, etc.
• Act as back up for HR Executive II as and when required.

Yearly Budget + Forecasts

• Carry out reconciliation in Info Centre System on quarterly basis.
• Input current year details and forecasts.
• Input Budget forecasts and generate reports for submission to Management Manpower planning.

Learning & Development

• Carry out Training Needs Analysis yearly.
• Collate training needs from Performance Appraisal Form and input in Annual Training Plan.
• Input approved Training Plan details into GIRAF and keep the information dynamic.
• Execute and monitor Learning and Development programs. Process training claims and make claims from HRDF where applicable.
• Ensure On-The-Job Training is carried out for new, transferred and promoted employees and for those with job rotation or new job scope.
• Follow-up on e-learning program rolled out by HQ Office.

Industrial Relations/ Employee Relations

• Attend to employee grievances.
• Facilitate communication session with employees.
• Carry out orientation program.
• Issue Memorandum to employees.

Health & Safety

• Assist in implementing office health and safety programs in line with requirements of HSE committee.
• Involved in QHSE review. Involved in Audit / Workplace inspection. Arrange for medical and insurance coverage for employees.
• Assist with GL issuance and claims.
• Arrange for Travel Insurance for Regional Staffs.
• Ensure all documents related to ISO9001, ISO18001 and OSHA14001 are in order and attend to its audits.

Others

• Update Organization Chart as and when required.
• Update timely as and when required.
• Provide system support to employees as and when required.

Requirements

The successful candidate

Technical

• Minimum of 2 years in administration function

Behavioral

• Excellent communication
• Team player
• Rigorous
• Excellent inter-personal skills
• Organized
• Responsive
• Negotiation skills

Benefits

You will enjoy:

• Dental
• Medical
• Parking
• Birthday Leave
• Festival Leave

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