Hr Executive

Subang Jaya, Selangor, Malaysia

Job Description


About the role

Assist Human Resources Manager in coordinating the human resources tasks at country level.

What you will be doing

Talent Acquisition

  • Advertise/Source for suitable candidates for available vacancies. Input into SESAME for approval of headcount.
  • Arrange for interviews / interview candidates. Carry out background checks and reference checks.
  • Once selected, input into SESAME for approval.
  • Arrange for Visa/Work Permit and liaise with relevant agencies for hiring of Expatriates, Non-Natives, and Foreign Interns and Foreign workers.
Payroll Administration
  • Ensure all reports are generated timely to be sent to Finance Department and Regional HR.
  • Perform monthly quality check on data input in various systems \xe2\x80\x93 HRMS, Ramco, e-leave, Kronos, etc.
  • Act as back up for HR Executive II as and when required.
Yearly Budget + Forecasts
  • Carry out reconciliation in Info Centre System on quarterly basis.
  • Input current year details and forecasts.
  • Input Budget forecasts and generate reports for submission to Management Manpower planning.
Learning & Development
  • Carry out Training Needs Analysis yearly.
  • Collate training needs from Performance Appraisal Form and input in Annual Training Plan.
  • Input approved Training Plan details into GIRAF and keep the information dynamic.
  • Execute and monitor Learning and Development programs. Process training claims and make claims from HRDF where applicable.
  • Ensure On-The-Job Training is carried out for new, transferred and promoted employees and for those with job rotation or new job scope.
  • Follow-up on e-learning program rolled out by HQ Office.
Industrial Relations/ Employee Relations
  • Attend to employee grievances.
  • Facilitate communication session with employees.
  • Carry out orientation program.
  • Issue Memorandum to employees.
Health & Safety
  • Assist in implementing office health and safety programs in line with requirements of HSE committee.
  • Involved in QHSE review. Involved in Audit / Workplace inspection. Arrange for medical and insurance coverage for employees.
  • Assist with GL issuance and claims.
  • Arrange for Travel Insurance for Regional Staffs.
  • Ensure all documents related to ISO9001, ISO18001 and OSHA14001 are in order and attend to its audits.
Others
  • Update Organization Chart as and when required.
  • Update timely as and when required.
  • Provide system support to employees as and when required.
Requirements

The successful candidate

Technical
  • Minimum of 2 years in administration function
Behavioral
  • Excellent communication
  • Team player
  • Rigorous
  • Excellent inter-personal skills
  • Organized
  • Responsive
  • Negotiation skills
Benefits

You will enjoy:
  • Dental
  • Medical
  • Parking
  • Birthday Leave
  • Festival Leave

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Job Detail

  • Job Id
    JD910250
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    Subang Jaya, Selangor, Malaysia
  • Education
    Not mentioned