Job Description

Our flagship brand,

T.Y. Lin International Engineering Consulting (China) Co., Ltd.

, is a recognized leader in bridge engineering and infrastructure consulting. We deliver comprehensive services including intelligent transportation systems, engineering cost consulting, smart technologies, and more.

We are looking for a

dedicated and experienced HR & Finance professional

to join our newly established office in Johor. This role plays a key part in managing

human resources, finance, and office administration

functions to ensure smooth and efficient operations.

The ideal candidate is

proactive, detail-oriented

, and possesses

strong interpersonal and organizational skills

to support employees, manage accounts, and ensure compliance with internal and external requirements.

Key Responsibilities

1. Human Resources Management

Recruitment & Onboarding

Manage end-to-end recruitment: job postings, screening, interviews, and issuing offer letters. Coordinate onboarding and orientation for new hires. Be the point of contact for HR-related inquiries (policies, benefits, etc.).

Payroll & Benefits

Process monthly payroll, including statutory deductions (EPF, SOCSO, EIS, PCB). Administer employee benefits such as medical claims, leave records, and insurance coverage.

Employee Relations & Compliance

Maintain and update employee records and personnel files. Ensure compliance with Malaysian labor laws (e.g. Employment Act). Support policy review and updates to employee handbooks. Manage work pass matters for expatriates, including applications, renewals, cancellations, and dependent passes. iaise with relevant government agencies for employment pass to ensure smooth processing and compliance with immigration regulations.

Training & Development

Coordinate internal and external training programs as needed. Assist with HRDF training grant applications when required.

2. Office Administration (Approx. 10%)

Manage office supplies, equipment maintenance, and vendor coordination. Handle company correspondence and internal documentation. Prepare admin-related budget planning and cost control. Support audits and internal/external inspections. Oversee office maintenance, safety, and security.

3. Accounting & Finance

Accounting System Setup

Set up and implement the accounting system for the newly established office. Ensure proper chart of accounts, documentation, and internal controls are established. Work closely with China HQ to align systems and financial reporting standards. Recommend and assist in implementing suitable accounting software (e.g., QuickBooks).

Core Accounting Functions

Handle full set of accounts, including Accounts Payable (AP), Accounts Receivable (AR), General Ledger (GL), and bank reconciliations. Prepare and issue customer invoices; follow up on collections to ensure timely payments. Manage supplier invoices, payment processing, staff claims, and petty cash. Perform bank reconciliation and reconcile monthly intercompany balances. Maintain monthly and yearly financial schedules for management reporting and audits.

Financial Reporting & Compliance

Prepare monthly financial reports, journal entries, and assist with variance analysis. Ensure compliance with accounting standards and company policies. Finalize monthly accounts and perform bookkeeping tasks. Collaborate with internal teams for financial reporting requirements.

Audit & Liaison

Assist in year-end closing, tax submissions, and external audits. Liaise with external auditors, tax agents, banks, and China HQ on accounts-related matters. Perform ad hoc finance/accounting-related tasks as needed.

Requirements

Education & Experience

Bachelor's Degree or Diploma in Accounting, Finance, Human Resources, or a related field. Minimum 4-5 years of relevant experience in accounting and HR/generalist roles.

Skills & Competencies

Strong knowledge of Malaysian employment laws and HR best practices. Experience in handling full set of accounts and accounting operations. Proficient in Microsoft Office (especially Excel); QuickBooks experience is an added advantage. Knowledge of HRMS/payroll systems (BrioHR experience is a plus). Proficiency in Mandarin is required, with English and Bahasa Malaysia preferred, as the role involves communication with both local and Mandarin-speaking stakeholders. High attention to detail, proactive attitude, and strong organizational and time management skills. Ability to work independently and handle sensitive information with integrity.

What We Offer

Competitive salary package based on experience. Opportunities for career growth and development. A collaborative and supportive work environment.
Job Type: Full-time

Pay: RM4,000.00 - RM5,500.00 per month

Experience:

Human resources and Accounting: 4 years (Preferred)
Work Location: In person