Job Description

Key Duties/Responsibilities:

• End-to-end payroll processing for head office and retail employees which includes permanent and part-timers.
• Processing and submission of statutory payments and tax on monthly basis.
• Prepare HR correspondence letters such as Letter of Appointment, Staff Confirmation, Staff promotion and etc for both head office and retail employees.
• Work closely with retail operation team and ensure complete HR documents send to the People department for payroll processing.
• Check and verifying retail employees time attendance record for payroll processing, includes checking the accuracy of clock-in / out and absence.
• Maintaining e-leave management system and provide support when needed.
• Maintaining record for staff benefits such as medical claims, dental claims, optical claims, health screening and processing for reimbursement in payroll for retail employees.
• Maintaining record for other staff benefits such as employee staff purchase, birthday vouchers, marriage vouchers and process distribution for both head office and retail employees.
• Maintaining insurance portal for all permanent and confirmed employees. Including timely onboarding, upgrade, and termination.
• Ensure HR related documents filling is complete, accurate and updated after every payroll cycle is closed.
• Ensure staff personal filling is updated and well maintained.
• Maintaining record for employee movements such as staff confirmation, promotion, transfer for both head office and retail employees.
• Liaising with payroll vendor or person in-charge, if there are any issues in relation to the payroll activities.
• Liaising with government departments in relation to new law enforcement that affects the payroll.
• Be a single contact point and attending to all HR matters for head office and retail employees.
• Support annual HR processes such as people review/ performance appraisals.
• Work closely with the line manager to execute all HR initiatives and ensure follow through from all store retail staffs.
• Conduct exit interview.
• Ad hoc duties as assigned by line Manager.

• Has at least four (4) years of working experience in payroll administration in retail industry or equivalent.
• Knowledgeable in employment law, familiar with payroll procedures and statutory rules and regulations.
• Attention to details, good reporting, and analytical skills to work proactively to run reports to check and complete payroll routines.
• Knowledgeable with payroll system/e-leave management system/time attendance system like Time-soft and Time-tec will be added advantage.
• Strong in Industrial Relations and ability to analyse situations and resolve issues proactively.
• A team player with a high sense of initiative, drive and self- motivation- ability to work independently, deal with multiple tasks and tight timelines and prioritise.
• Practical in-depth knowledge of HR administrative procedures for Malaysia, Singapore & Thailand will be added advantage.
• Good command of spoken and written Malay and English.

Agensi Pekerjaan Great Pyramid Sdn Bhd