Job Description

To support the day-to-day activities of our Human Resources department, management and serve as receptionist in office. Ultimately, will help run and improve our company\'s HR & Admin department and also creating a great working environment Key Responsiblities DAILY 1) Maintaining and updating employee record a) Fingertec Ingress (TMS) -Daily checking attendance against duty roster -Update all leave forms for example vacation and sick leave-ex: Annual leave, Unpaid leave, Replacement leave, and more b) Check OT(Over Time) form against TMS (Time Clocking Schedule) 2) Handling correspondence (internal and external) -MEMO, Circular and also in Media Social-Group WhatsApp) -Assisting in disciplinary actions-ex: warning letters, depth-investigation by taking a statement of investigations. -Employment letter, transfer, confirmation and promotions, the opening of Bank Acc-for staff category H and below only. -Internal miscellaneous claimed form-ex: interdepartmental purchase -Acknowledge receiving of GRA (Good Return Advice) -Issuing P.O (Purchase Order) for stocks, stationaries and other admin purchase -Issuing Exit Pass, Pass out goods, and Medical chit pass for employee -D.O (Delivery Order) 3) Issuing of stock under Admin for employee uses-ex: A4 paper(colored and non-colored), A5 paper and Office Stationery 4) Act as a receptionist and address any employees\' and supplier queries. WEEKLY 1)Updating any employee recruitment and scheduling interviews for job vacancies that needed (if had) MONTHLY 1) Assisting in payroll preparation for Advance and Month End salary a) Advance report -Update internal databases with new hires\' data +IC photocopy +Acc bank +KWSP number +Date joined +Positioned and salaries rate +Resigned (date tender resignation & last working date) -Same procedure is used to Retail -On Leave listing employee of Retail and Gurun for 1st until 15th b) Month End Report -Document prepared same as Advance report and adding a few additional documents +Night allowance Security (Retail) +OT(Over Time) listing employee of Retail and Gurun for 26th until 25th +Cashier Incentive +Annual leave payback for resigned (If has) -Same procedure is used to Retail -On Leave listing employee of Retail and Gurun from 1st until 30th 2) Issuing and checking of stock under Admin -Planning and discussing for main power of stock take of 1st month(monthly) -A4 paper(cloured and non cloured), A5 paper -Office stationery -Stock control card 3) Preparing Tardiness report of Retail and Gurun employees for every 3 month 4) Organizing file and paperwork according to filling system and digitalize all important document. Besides that, updates and store all important files for easily acccesibles (Ex: Leave form, OT form and etc.) 5) Printing and preparing Promoter Attandance (Electronic Time Card) every moth end 6) Preparing, handling and issuing -Minutes of management meeting -Collecting and updating employee Duty Roster for every department -Official Receipt for tenant in Pasaraya Aneka Gurun and supplier for the sales report -GRA(Good Receive Receive) for maintenance department 7) Checking and up-to-date all license expiry for every deparment (ex: ruler, weight scaling) Job Types: Full-time, Permanent Salary: RM1,499.00 - RM1,500.00 per month Benefits:

• Cell phone reimbursement
• Maternity leave
• Professional development

Schedule:

• Afternoon shift
• Day shift
• Early shift

Supplemental pay types:

• Performance bonus

Ability to commute/relocate:

• Gurun: Reliably commute or planning to relocate before starting work (Required)

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• Administrative: 1 year (Preferred)
• Human Resources Management: 1 year (Preferred)

Language:

• Mandarin (Preferred)
• Bahasa (Required)

Application Deadline: 06/22/2023