Job Description

\xe2\x96\xa0MUST TO HAVE: \xe2\x80\xa2At least Diploma in Business Administration or its equivalent \xe2\x80\xa2At least 2 years in office administrative position \xe2\x80\xa2Able to speak English, Mandarin and Bahasa Malaysia \xe2\x80\xa2Able to write in English and Bahasa Malaysia \xe2\x80\xa2Basic SharePoint exposure is preferable \xe2\x96\xa0Personality Requirement: \xe2\x80\xa2Possess strong communication skill and multi-tasking skills \xe2\x80\xa2Able to interact and work with people at all levels \xe2\x80\xa2Report to the HR Manager and will be responsible for the following activities. Responsibilities: 1.Office Administrative Manage and monitor office Attendance System. Liaise with management office on building (work permit, air con extension & others issue related with management office) and parking management for parking related matters. Assist to update staff emergency information, seating arrangement & telephone directory list. Prepare and update MMYS PH calendar Handle and manage company working environment & 5S concept practise. Dealing with cleaning company / cleaner arrangement Dealing with Coway for servicing of water dispenser and air purifier. Dealing with office rental owner/ Landlord & Penang shared office lease Coordinate with Courier company (GDEX, FEDEX, DHL and many more) on all related courier matters / call for pick up / keep stock for courier flyer / storage of audit document / mover for expatriate/achieve documents Safekeeping of company access card, wood door key, glass door key, company credit card, company safe & etc. Dealing with 3rd party storage company Regalia on document storage for finance and AR documents Manage Shell Card for sales staff and monitor credit limits. Manage company phone line opening 2.Staff Administrative Preparation for newcomer (name card & chop), introduction & assisting on staff onboarding. Manage hotel, flight/car rental booking for staff who travelling on business. Compute the daily public transport for indoor staff (monthly). Handle company event such as company dinner, meeting, birthday & etc. Arrangement for get well basket, condolences flower, wreath, farewell flower for staff work more than 3 years. \xe2\x80\xa2Manage and record birthday gift for staff 3.Purchasing \xe2\x80\xa2Manage office supplies stationeries, printing, office lighting, office cleanliness (first aid kit / safety equipment / test kit distribution). \xe2\x80\xa2Manage office pantry supplies (monthly once/twice) 4.Finance related \xe2\x80\xa2Compile bills and invoices received for concur submission (TM, TIME, DIGI, TNB, FUJIFILM COPIER, \xe2\x80\xa2Office Rental, Shared office Rental, Hotel, Car rental, stationery, Secure Parking, Company Credit Card & others related to Admin \xe2\x80\xa2Consolidate and update Petty Cash payments. 5.HR related \xe2\x80\xa2Liaise with recruiter on candidate\xe2\x80\x99s interview documents and interview appointment with hiring manager. \xe2\x80\xa2Follow up with manager on interview evaluation and feedbacks. \xe2\x80\xa2Follow up with recruiter on reference check outcome. 6.Assist in any other ad-hoc assignment. 6.Assist in any other ad-hoc assignment. Interested to apply? Please send your resume to: khristine@johnclements.com Job Type: Full-time Salary: RM3,500.00 - RM4,200.00 per month Benefits:

• Dental insurance
• Health insurance

Schedule:

• Day shift

Application Question(s):

• Are you able to speak and write in English and Bahasa Malaysia?

Education:

• Bachelor\'s (Preferred)

Experience:

• Office Administration: 2 years (Required)

Language:

• Mandarin (Required)

Ability to Commute:

• Kuala Lumpur (Required)