Job Description

Key Duties/Responsibilities: End-to-end payroll processing for head office and retail employees which includes permanent and part-timers. Processing and submission of statutory payments and tax on monthly basis. Prepare HR correspondence letters such as Letter of Appointment, Staff Confirmation, Staff promotion and etc for both head office and retail employees. Work closely with retail operation team and ensure complete HR documents send to the People department for payroll processing. Check and verifying retail employees time attendance record for payroll processing, includes checking the accuracy of clock-in / out and absence. Maintaining e-leave management system and provide support when needed. Maintaining record for staff benefits such as medical claims, dental claims, optical claims, health screening and processing for reimbursement in payroll for retail employees. Maintaining record for other staff benefits such as employee staff purchase, birthday vouchers, marriage vouchers and process distribution for both head office and retail employees. Maintaining insurance portal for all permanent and confirmed employees. Including timely onboarding, upgrade, and termination. Ensure HR related documents filling is complete, accurate and updated after every payroll cycle is closed. Ensure staff personal filling is updated and well maintained. Maintaining record for employee movements such as staff confirmation, promotion, transfer for both head office and retail employees. Liaising with payroll vendor or person in-charge, if there are any issues in relation to the payroll activities. Liaising with government departments in relation to new law enforcement that affects the payroll. Be a single contact point and attending to all HR matters for head office and retail employees. Support annual HR processes such as people review/ performance appraisals. Work closely with the line manager to execute all HR initiatives and ensure follow through from all store retail staffs. Conduct exit interview. Ad hoc duties as assigned by line Manager. Job Requirements Has at least four (4) years of working experience in payroll administration in retail industry or equivalent. Knowledgeable in employment law, familiar with payroll procedures and statutory rules and regulations. Attention to details, good reporting, and analytical skills to work proactively to run reports to check and complete payroll routines. Knowledgeable with payroll system/e-leave management system/time attendance system like Time-soft and Time-tec will be added advantage. Strong in Industrial Relations and ability to analyse situations and resolve issues proactively. A team player with a high sense of initiative, drive and self- motivation- ability to work independently, deal with multiple tasks and tight timelines and prioritise. Practical in-depth knowledge of HR administrative procedures for Malaysia, Singapore & Thailand will be added advantage. Good command of spoken and written Malay and English.

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