Job Description

JOB RESPONSIBILITIES INCLUDE: 1. Services a) Preparing awards or letters for annual increment and bonuses when necessary. b) Handling performance review and annual appraisal. c) SOCSO and insurance claims. d) Hospitalization and surgical claims. e) Monthly addition and deletion for insurance. 2. Compensation & Benefits (including payroll function) a) Handling full spectrum of Compensation & Benefits b) Assist in annual salary increment, promotion exercise and bonus cycle. c) Assist in exercise employee retention plan to Management as and when required. d) Assist in employee social and recreation activities. 3. Salary Management and Payment a) Compile attendance for payroll processing. b) Accountable for end-to-end payroll processing, to ensure the process on time, accurately, and in compliance with guidelines and set regulations. c) Preparing monthly progress payroll and manpower report including analysis / statistic as required by the Management. d) Preparing EA forms for all employee. e) Verifying overtime/call-back allowance claims. f) Verifying attendance for payroll. g) Payroll summary and pay slip. h) Statutory contribution including for EPF, SOCSO, Income Tax, Zakat, HRDF and etc. 4. Policies, Procedure, HR Projects & Compliances a) Assist in executing the HR projects, programs and initiatives for headquarter as rolled out by Group HR. 5. Employee Performance and Evaluation a) Compile and preparing employee records related to performance evaluation. b) Compile Key Performance Indicators (KPI) on quarterly or annual timely, and forward to Management within two (2) weeks after the dateline. 6. Disciplines & Industrial Relations a) Monitoring and assisting as and when required. b) Prepare reports for Industrial Relations related issues. c) Assist in represent the company in the Industrial Court or Labour Office for Executive level and below. d) Preparing and monitoring disciplinary letter. e) Assist in domestic inquiry for documentations when required. f) To update discipline record timely. 7. General Administration a) Monitoring and assisting in general administration b) Handling day-to-day operations of the administrative department. c) Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained. 8. Other a) Ensuring a company is operating securely and effectively. b) Participating in meetings when necessary. c) Creating personnel folders for new hires. d) Performing general office duties as needed. e) Developing strong relationships with cross-functional teams and departments. f) To keep proper filing. g) Assisting managers in compiling annual budget information and reports. h) Process student\xe2\x80\x99s application for acceptance and payment of allowance, for industrial training. 9. HR Reports a) Preparing leave report. b) Preparing medical report and expenses for all employees. c) Other report as and when required. d) Reports for management meeting. e) Updating HR file register. f) Preparing HR Reports including turnover, manpower, employee details, new joiner and resigned, recruitment and IR summary. 10. Procurement a) Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained. b) Process employee requisitions for material/ stationeries. c) Arrange comparison and purchasing for office supplies, furniture, office equipment etc. d) Maintain strong relationships with vendors and keep price data in order to get the best pricing on supplies and services a) Handling full spectrum of procurement. 11. Office Maintenance and Cleaners a) Oversee facilities services. 12. Road Tax, Insurance & Motor Vehicle a) Assist in taking care of company vehicles. b) Assist in compilation of police report, photos, quotation and repair bills. 13. Management a) Preparing and updating Organization Chart. b) Maintain, update and collate job descriptions for each position. 14. Recruitment & Employer Branding a) Advertisement of Job vacancies via all platforms. b) Screening and short-listing the qualified applicants. c) Arrange the interviewing session with HR Manager and Management team. d) Appointment of new employee, i.e preparing the appointment letter and seeking approval from the Management team. e) Onboarding and orientation of new employee. f) Offboarding process for resigned and terminated employee. 15. Services a) Confirmation of appointment. b) Monitor Employees confirmation and documentations. c) Preparing correspondence, letters and Memos. d) Handling employee uniform including taking measurement for new employee or confirmed employee. 16. Asset Management and Inventory a) Assist in preparing records, tagging and update list of all asset in the company, including handphone, broadband and any other asset assigned to employees. 17. Training & Development a) Conduct training assessment and Training Need Analysis. b) Supervise and execute the following Training Administration task such as training logistic arrangement, invoice, billing and printing of training materials. c) External training application, registration and bond agreement preparation. d) Assist superior in coordinating with external trainers and preparing training budget e) Assist, develop and deliver in-house training and orientation programs where applicable based on the needs of the company and the Group 18. Human Resource Development a) Training Needs analysis, identification and selection. b) Training evaluation by employee after attending courses. c) Training coordinator. d) Monitoring in-house training for employee. 19. Office Maintenance and Cleaners a) Oversee and monitoring maintenance of the office and branch. To ensure all cleaners fulfil the requirement and by completing the checklist of cleaning services. 20. Security Services a) Assist in monitoring and liaison with Production/ Warehouse Executive on daily guards\xe2\x80\x99 performance. b) Monitoring and verifying guard\xe2\x80\x99s monthly performance against invoice. Prepare non-performance deduction/ absenteeism memo to security company. 21. Function & Event a) Assist in office events, including meetings, conferences and etc. b) Assist in arranging for food and beverage and logistic for any events. 22. Record and keeping the warehouse, office and other agreements. 23. Any other tasks or adhoc tasks as assign by the Management Qualification

• Candidate must possess at least Diploma/ Post Graduate Diploma/ Bachelor\'s Degree/ Professional Degree in related discipline

Experience

• At least 1 year experience.

Skills

• Good written, verbal and editing communication in Bahasa Melayu and English.
• Computer literacy (MS Office applications, in particular).
• Knowledge of Employment Act, Labour Laws and Industrial Relations.
• Good in coordination and communication skills.
• Detail oriented, multitask and fast learner.
• Self-motivated with high integrity.
• Independent, responsible and aggressive.
• Possess own transport for working travelling purposes.
• Proven work experience as an HR Administrator, HR Administrative Assistant or relevant role.
• Excellent organizational skills, with an ability to prioritize important projects.
• Strong phone, email and in-person communication skills.
• Able to work under minimum supervision.
• Able to multi-task, demonstrate teamwork, have a sense of urgency and a positive attitude.
• Ability to meet deadlines.
• Motivated, takes initiative, pro-active and able to work under pressure.

Job Types: Full-time, Permanent Salary: RM2,000.00 - RM2,500.00 per month Benefits:

• Free parking
• Health insurance
• Maternity leave
• Parental leave

Schedule:

• Monday to Friday

Supplemental pay types:

• Overtime pay

COVID-19 considerations:
All customer are required to wear a mask, swab test will be made on the first day of admission. Ability to commute/relocate:

• Kota Kemuning: Reliably commute or planning to relocate before starting work (Required)

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• Administrative: 1 year (Required)
• Human resources: 2 years (Required)

Willingness to travel:

• 25% (Required)