Job Description

JOB SUMMARY Responsible in administering employee fringe benefits and compensation that includes medical benefits (inpatient and outpatient), retirement benefits, loan and interest subsidy of car/house claims, etc. The role is also responsible for administering and processing employees resignation and also to provide support in the recruitment process for local and expatriate as per the Companys guidelines and policy.
KEY RESPONSIBILITIES

• Process and administer employees/fringe benefits (i.e medical insurance, retirement benefits, house and car interest subsidy claims, etc)
  
• Enroll and process new employees for medical insurance card based on the employees entitlement and Companys guidelines. This include to administer and process termination of the benefits after separation of service with the Company
  
• Liaise with medical insurance provider on the new medical card registration for new employees and termination of the benefits for the resigning employees
  
• Administer and consistently follow-up with the Medical Insurance Provider on the service efficiency and accuracy of the medical utilization reports and billing/invoices
  
• Verify medical utilization reports from the Medical Insurance Provider and timely process all the invoices/billing from medical provider and claim reimbursement from employees
  
• Coordinate program on the Health Screening for Managers and above as per the Companys scheduled and/or employees request based on the entitlement, policy and guidelines
  
• Support administration of recruitment process in preparing and issuing employment letter and/or contract of employment for new employees and/or Consultants
  
• Prepare materials update and provide induction briefing under the portfolio (i.e employees benefits and administration) for new hires
  
• Monitor expiry and prepare renewal of the Fixed Term Employment Contract for both local and expatriates as per the Companys guidelines, Employment Act and Managements approval
  
• Administer resignation records and data from various sources (i.e resignation letter, HRIS systems, emails, etc) to ensure employee resignations are well handled in accordance to the Companys guidelines and process
  
• Prepare and issue acceptance resignation letter to the affected staff timely and also to ensure all the details in the letter are accurate and concise
  
• Coordinate and liaise with relevant Government Bodies (i.e Immigration, MIDA, SOCSO, etc) on the employment pass and visa for Expatriate
  
• Communicate and provide tracking report/notice on the employees expiry contract to the affected employees and relevant HODs within agreed time frame set by the Company and/or as per the clause in employment contract
  
• Prepare and generate monthly medical utilization report, employees turnover and recruitment report
  
• Communicate and attend to employees queries on employee benefits, resignation process and update, etc.,
  
• Administer and ensure all important and relevant documents related to the portfolio are well recorded and maintained either in the employees personal file or departments filing system
  
• Administer and ensure latest employees information are updated in the HRIS systems
  
• Verify and update employees attendance and leave records in the HR system (i.e RAMCO) to ensure details of calculation of employees resignation is accurate and updated
  
• Perform all other related duties as and when assigned by the Supervisor/HODs.

POSITION/JOB SPECIFICATIONS Qualification:
Bachelors Degree in Human Resource, Social Science, Business Admin or related field from recognized Higher Institution Skills & knowledge Required:

• Good knowledge in employee benefits administration
• Strong knowledge in Statutory Acts (i.e EPF, SOCSO, LHDN, etc), Employment Act 1955, and other related HR Acts.
• Good knowledge in using payroll system (i.e RAMCO, etc) and other related HR system
• Strong knowledge and skills in MS Excel & data analysis

Experience:

• At least 2 - 3 years overall experiences in administering employees benefits
• Experience in dealing with Immigrations and work permit application would be an added advantage

Personal Requirements:

• Passionate about managing large data and analysis
• Able to multi-task and manage stress appropriately
• Meticulous and have attention to details and accuracy
• Result oriented and excellent time management
• Good communication and interpersonal
• Able to handle complex and difficult situations with thought and confident
• Good planning & organizing
• Positive mindset, good attitude and high compliance
• Computer literacy (MS applications)

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