Job Description

Payroll Processing

• Main contact for outsourced payroll provider and internal point of contact for employees on payroll-related queries.
• Collate and compile payroll details and communicate monthly data to the payroll provider.
• Ensures accurate calculation of salary, unpaid leave, tax withholdings, and company deductions.
• Reconcile payroll output from the payroll provider for accuracy by reviewing the payroll results and net pay and advising the provider of any errors/inaccuracies and corrections.
• Responsible for archiving and keeping up-to-date payroll records and reconciliation reports after each Payroll run.
• Ensuring pay details compliance with local legislation, internal controls & guidelines
• Prepare statistical reports on employee pay, commissions, allowances, etc.

Statutory Contribution Processing

• Liaise with outsourced payroll provider regarding the statutory contribution (EPF, PCB, SOCSO, EIS, HRDF).
• Coordinate with government agencies KWSP, LHDN, PERKESO, HRDC, or others as required for statutory-related matters.

Leave Monitoring

• Responsible for monitoring and recording employee\'s leave records.
• Compile monthly leave balances and report to finance at the end of every month.
• Ensure accurate reporting of unpaid leave to outsource payroll provider for payroll deductions.
• Monitor receipt of medical certificates for sick leave and record keeping.

HR Administration

• Responsible for administrating the insurance schemes (e.g., medical insurance) by working with local vendors to secure the best rates and packages for staff. Complete sign-in for new hires and termination notifications for resigned staff, liaise with vendors on claims filed and attend to any insurance-related requests/queries.
• Assist in onboarding, including collecting documents for new hires and following up.
• Assist employees with questions and requests about employee relations.
• Maintain personnel files in compliance with applicable legal requirements and keep employee records current.
• Assist with employee activities, including organizing quarterly events and festive decorations in the office.

While the job description describes the anticipated requirements of the position, the job requirements are subject to change based on the business needs & requirements.Required SkillsRequired Experience

• Bachelor\'s degree in Human Resources Management, Business Administration, or related field.
• At least 3 years of relevant working experience as a Human Resources Generalist -major hands-on in payroll preferably.
• Proficient in HRIS (Human Resources Information Systems) and MS Office
• Good proficiency in English (both speaking and writing)
• Strong interpersonal and communication skills.

• Bachelor\'s degree in Human Resources Management, Business Administration, or related field.
• At least 3 years of relevant working experience as a Human Resources Generalist -major hands-on in payroll preferably.
• Proficient in HRIS (Human Resources Information Systems) and MS Office
• Good proficiency in English (both speaking and writing)
• Strong interpersonal and communication skills.

Kofax