Job Description

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Role Proficiency: Experienced team member of the Procurement team having products knowledge competitive Vendor data base products availability products delivery schedule with high levels of independence in carrying out work within a framework and guide team members. Lead the team in managing and handling the entire procurement functions across the organization globally.

Outcomes: * Ensure team members are taking actions on time for Purchase Requests allocated to them.

• Supervising team members performance.
• Make sure Purchase Orders are approved on time.
• Support the team as and when they need.
• Email management.
• Negotiations with all vendors for getting best deal for the organization.
• Conducting team meetings on a weekly basis.
• Ensure all team members are attending the weekly meetings.
• Scheduling meeting with all internal stake holders as and when required.
• Scheduling meeting with all external vendors and suppliers etc. as and when required.
• Obtaining approval from Purchase committee / information based on value of transaction.
• Approving all Purchase Orders on time.
• Submission of time sheet on a weekly basis.
• Handling audit queries

Measures of Outcomes: * As per the schedule - Daily.

• As per the committed deadline.
• SLA Adherence strictly for approving Purchase Orders.
• PR-PO process adherence to audit compliance.
• Cost Savings on Vendor negotiation between 12-16%.
• Vendor adherence as per the policy guidelines.
• Approvals in place from Purchase committee for high value transactions.
• Meeting the expected deliverables.
• Within the stipulated SLA mentioned in the Policy.
• As per the Policy and Process guidelines.
• Increase in vendor data base.

Outputs Expected: Teamwork: * Supervision of team members work.

• Take support from Global Purchase Head as and when required.

Policies & Processes: * PR-PO Process adherence

• Process improvement.

• Vendor onboarding as per policy.

Confidentiality: * Maintain confidentiality of vendors quote value.

• Audit queries and responses.

• Company\'s financial information.

Query Response & Resolution: * Response and Resolve queries daily and on time.

• Supporting team to resolve complicated queries.

Stakeholder Management: * Internal customers management.

• External vendors

suppliers and contractor\'s management.

Skill Examples: * Excellent negotiation.

• People Management.
• Automation on reports.
• Team management.
• Vendor Management.
• Closing the deals within the deadline.
• Time management
• Collaborative

Knowledge Examples: * Very aware of Purchase Policy and Process.

• Conversant with procurement system.
• Having better knowledge of the business and functional aspects of the process.
• Vendor onboarding and vendor selection process thoroughly.
• Excellent knowledge on Vendor management.
• System perspective when implementing new programs and process.
• Conversant with Vendor negotiation process.

Additional Comments:

JD: Be able to work independently with stakeholders in coordinating inventory movement activity and work in resolving potential issue arise during shipment. Responsible to execute order placement in accordance to required standard guidance on timely basis. Candidate will also need to support part and system setup, data clean up in ensuring good data quality setup in system Skillset Requirements Degree/Diploma holder. Ability to write and communicate well in English and interact internally and externally. Strong computer knowledge (all MS office applications). Knowledge of supply chain, factory, SAP would be an added advantage. Ability to prioritize responsibilities and act with velocity and sense of urgency. High attention to details. Disciplined and responsive. Able to work in a team and with little supervision. Demonstrated tolerance of ambiguity, self-motivation and flexibility to adapt to new and changing situations

UST Global