Job Description

• To maintain a tracking database of all portfolio leasing matters
• Check and edit master tenant listing before accounts department proceed to generate rental billing
• Issue reminder letters to tenants for any outstanding tenancy matters
• Prepare monthly master tenant listing report/outstanding report
• Prepare Letter of Offer (LOO) and liaise with solicitors for Tenancy Agreement
• Monitor critical dates such as expiry dates, options to renew, termination, etc.
• Handle inquiries, tenant communications regarding leasing issues
• Prepare work orders and to attend on complaints by tenants
• Follow-up with panel solicitors for legal action.
• Follow-up on the status of work orders issued.
• Conduct / coordinate joint inspection between operation fit-out team and tenants prior to the handover and takeover.
• Prepare refund / forfeiture / write-off forms for Management\xe2\x80\x99s approval / submit to account dept.
• Liaise with respective building management (JMB/JMC/MC) on complaints and disputes/issues raised by tenants to ensure that appropriate courses of action have been taken.
• To support and assist to check all reconciliations done against all reports (collection report to be reconciled with outstanding report, aging analyst report and tenant ledger summary report).

Requirements:

• Diploma or Bachelor Degree in Marketing, Business Studies/ Real Estate Management or equivalent
• At least 1-2 years of working experience in commercial properties
• Well versed with the general terms and guidelines pertaining to the Tenancy.
• Have relevant experience in the scope of retail leasing and tenancy administration within a residential and street mall leasing
• Knowledge of strata will be an added advantage.
• A team player, meticulous and customer-oriented wit good management, organizational and interpersonal skills.
• Strong negotiation skills and experience in dealing with multiple stakeholder requirements.
• Respect and comply utmost privacy & confidentiality of tenant\xe2\x80\x99s information and tenancy agreement.
• Ability to prioritize and meet deadline

Job Type: Full-time Benefits:

• Free parking

Schedule:

• Monday to Friday

Application Deadline: 08/01/2023