Job Description

Position Overview

We are a boutique accounting firm seeking a detail-oriented and proactive Office Administrator to support our daily operations. The role involves managing client correspondence, maintaining practice management systems, and ensuring smooth administrative workflows.

Key Responsibilities

1. Document Management

Filing and organizing client records in electronic formats.

2. Engagement Letter Support

Drafting, formatting, and issuing engagement letters to clients.

3. Practice Management System Maintenance

Maintain and update client information, jobs, and tasks.

4. Corporate Secretarial Support

Maintain and update records, including company registers and compliance deadlines. Generate and send automated reminders and notices to clients regarding compliance obligations.

5. Cloud Storage Management

Manage Dropbox folders for client files and internal documents.

6. Client Communication

Send reminders, notices, and follow-up emails to clients as required.

7. General Administrative Support

Assist partners and accountants with administrative tasks as required.

Requirements

Prior experience as an office administrator, secretary, or similar role in a professional services firm preferred. Proficiency in Microsoft Office, Dropbox, and practice management systems (XPM, CAS360 is an advantage).

Fluent in English and Mandarin

(spoken and written) is mandatory. Detail-oriented, well-organized, and capable of multitasking.
Job Types: Full-time, Permanent

Pay: RM2,000.00 - RM5,000.00 per month

Benefits:

Health insurance Opportunities for promotion Professional development
Work Location: In person