Job Description

• Relevant work experience in an administrative or office support role is often preferred.
• Fresh graduate are welcome to apply.

Communication Skills:

• Excellent written and verbal communication skills are essential. Administrative professionals need to communicate effectively with colleagues, clients, and other stakeholders.

Organizational Skills:

• Strong organizational skills are crucial for managing tasks, schedules, and office processes efficiently.

Time Management:

• The ability to prioritize tasks and manage time effectively is important in handling multiple responsibilities and meeting deadlines.

Computer Skills:

• Proficiency in using office software such as word processing, spreadsheet, and presentation tools (e.g., Microsoft Office suite).
• Familiarity with email and calendar management.

Attention to Detail:

• Being detail-oriented is important for accuracy in tasks such as data entry, record-keeping, and document preparation.

Problem-Solving Skills:

• The ability to identify issues, find solutions, and make decisions, especially in situations that require a quick response.

Customer Service:

• A customer service-oriented approach is often necessary, as administrative professionals may interact with clients, visitors, or other external contacts.

Responsibilities

Documentation and Record Keeping:

• Maintain accurate and organized records of all event-related information, including contracts, invoices, and correspondence.
• Create and manage databases of attendees, sponsors, vendors, and other relevant contacts.

Communication and Correspondence:

• Respond to inquiries from event participants, sponsors, and vendors.
• Draft and send event-related communications, such as invitations, confirmations, and updates.
• Coordinate with internal teams and external stakeholders to ensure seamless communication.

Registration and Attendee Management:

• Assist in the development and implementation of attendee registration processes.
• Manage attendee databases and registration systems.
• Respond to attendee inquiries and provide support with registration-related issues.

Logistics Support:

• Assist in coordinating logistical aspects of events, such as venue setup, equipment rental, and transportation.
• Work with vendors and suppliers to ensure timely delivery of goods and services.
• Provide support for on-site logistics during events.

Budget Assistance:

• Support the Event Manager in budgeting and financial management tasks.
• Track expenses, process invoices, and assist in financial reconciliations.
• Help negotiate contracts with vendors and suppliers.

Materials Preparation:

• Assist in the creation and preparation of event materials, such as programs, name badges, and signage.
• Coordinate the printing and distribution of materials as needed.

Support for Event Team:

• Provide administrative support to the event planning team.
• Schedule meetings, prepare agendas, and take meeting minutes as necessary.
• Collaborate with team members to ensure smooth workflow and coordination.

Post-Event Activities:

• Assist in post-event evaluations and feedback collection.
• Contribute to the preparation of post-event reports.
• Conduct follow-up communication with attendees, sponsors, and vendors.

Technology and Software Use:

• Utilize event management software and tools for tasks such as registration, communication, and data management.
• Familiarity with virtual event platforms, if applicable.

Problem Resolution:

• Address and resolve administrative issues that may arise during the planning and execution of events.
• Work collaboratively with the event team to overcome challenges.

Benefits

• Annual Leave
• Annual Bonus
• Company Trip
• EPF/SOCSO/PCB
• 5 working days
• Training Provided
• Medical Leave
• Medical Claim

Additional Benefits

• Annual Leave
• Medical and Hospitalisation Leave
• EPF / SOCSO / PCB
• Annual Bonus
• Training Provided
• Company Trip
• 5 Working Days

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