Job Description

We are seeking a highly organized and proactive

Office Administrator

to support daily operations, human resources, and regulatory compliance.

Office Administrator

Carries out administrative duties such as filing, typing, copying, binding, scanning etc. Answer all incoming calls and redirect them or keep messages. Receive letters, packages etc. and distribute them accordingly. Monitor office supplies and place orders when necessary. Keep updated records and files. To compile data and to prepare reports as directed by immediate superior. Issue Quotation, Delivery Order and Invoice from SQL. To ensure payment receipt prior delivery for cash paying patients. Scheduling and confirming appointments, meetings, and events.

Human Resources

In charge of payroll processing via MySyarikat payroll system. To ensure timely submission of mandatory statutory contributions (EPF, SOCSO, EIS, PCB) to relevant government authorities. Assist in the recruitment process by handling tasks such job postings and interview coordination. Responsible for the maintenance of employee records and personal files. Manage employee onboarding processes. Manage employee claims. Acts as a payment maker for all financing payment. To update Account Receivable & Account Payable. To generate staff KPI report.

Regulatory

Handle product registration and ensure validity of all products. Work with foreign manufacturer's regulatory person to prepare documents submission to Confirmatory Assessment Body (CAB) and submission to Medical Device Authority (MDA). Liaise with manufacturers and suppliers for product ordering. Develop, review, and implement Standard Operating Procedures (SOPs) and internal policies to ensure consistency, compliance, and operational efficiency. To ensure all the license and certificates to be renewed on time (DBKL license, MDA Establishment, GDPMD certificate). Manage after sales documentation to MDA Liaise with manufacturers and suppliers for product ordering. Develop, review, and implement Standard Operating Procedures (SOPs) and internal policies to ensure consistency, compliance, and operational efficiency. Conduct internal audit annually to ensure the GDPMD requirements are followed. Other adhoc tasks given by management.

What You'll Get in Return:

Salary + EPF, SOCSO, EIS Mobile Phone Allowance Oncall Allowance Parking Provided Medical Benefits Petrol Card

What You Need:

At least a Degree holder with similar working experience. Preferable at least 1 Year(s) of working experience in the related field. Computer literacy (especially MS Excel, Word, Power Point Outlook). SQL system knowledge will an advantage. Good communication and written skills in Bahasa Malaysia and English.
Job Type: Full-time

Pay: RM2,500.00 - RM4,000.00 per month

Benefits:

Free parking Professional development
Work Location: In person