Job Description

:

• Oversee general administrative matters, including facilities upkeep, utilities, cleaning services, pantry supplies, and office stationery.
• Assist in managing office access cards, keys, and coordination with building management or real estate agents.
• Support onboarding and offboarding processes, including preparing staff documentation and equipment handling.
• Support daily administrative operations to maintain an efficient and well-organized office environment.s.
• Handle and process office expenses, reimbursements, and payments on time.
• Maintain detailed and organized records of invoices, receipts, and related documents.
• Assist in planning and organizing company events, celebrations, and team activities.
• Purchase office supplies and gift cards while keeping proper records for reconciliation.
• Keep track of company insurance policies and ensure timely renewal, providing reminders well in advance of expiry dates
• Prepare and submit monthly administrative reports to management or headquarters.
• Perform any other ad-hoc administrative duties assigned.

Requirements:

• Diploma or Bachelor's degree in Business Administration, Management, or a related field.
• At least 1 year of relevant administrative experience preferred (fresh graduates are encouraged to apply).
• Good computer literacy, especially in Microsoft 365 and Jira is an added advantage.
• Excellent organizational, coordination, and time management skills.
• High integrity, reliability, and attention to detail.
• Able to work independently and collaborate effectively in a team.
• Proficiency in both English and Mandarin is a plus.

Benefits:

• Opportunities for enriching career growth, including exposure to regional contexts
• Healthcare coverage (medical, dental, optical), gym benefits
• Flexibility in smart casual dress code
• Young, vibrant and open work culture

Skills Required