Job Description

• High school diploma or equivalent; additional qualifications in office administration or related field are a plus.
• Proficiency in English and Bahasa Malaysia is a must; proficiency Mandarin is a plus.
• Proven 1 year experience as an office administrator, office assistant, or in a similar role are a plus.
• Proficiency in Microsoft Office Suite and tech-savvy with a willingness to learn and adapt to new tools and technologies.
• Passion for working in a start-up environment with a can-do attitude
• Excellent communication and interpersonal abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently, collaboratively in a team environment, stay organized, and thrive in a fast-paced, everchanging environment

Responsibilities

Administrative Support:

• Manage and maintain office supplies, equipment, and facilities.
• Manage and maintain an inventory of office equipment and software licenses.
• Answer and direct phone calls, emails, and inquiries to the appropriate individuals.
• Greet and assist visitors, clients, and employees entering the office.
• Coordinate and schedule meetings, appointments, and conferences.
• Handle incoming and outgoing mail and packages.

Documentation and Record Keeping:

• Organize and maintain office files, records, and documents.
• Assist in the preparation and distribution of internal and external communications.
• Draft and edit correspondence, reports, meeting minutes and other documents as needed.
• Ensure confidentiality and security of sensitive information

Financial and Operational Support:

• Assist in basic accounting tasks such as invoicing, expense tracking, and budget monitoring.
• Assist in record keeping Operation Inventory
• Assist in record keeping of Asset Inventory
• Consolidate mails from respective owner to respective owner files.
• Coordinate with vendors for office-related services and supplies.

Team Collaboration:

• Work closely with various departments to provide administrative support.
• Assist in organizing and coordinating office events or team-building activities.
• Foster a positive and collaborative office culture.

Benefits

• Enhance and showcase strong organizational skills by managing office processes and workflow efficiently.
• Develop the ability to handle multiple tasks simultaneously, improving overall multitasking skills.
• Hone communication skills through interactions with employees, clients, and other stakeholders.
• Engage in cross-functional collaboration, working with various departments to facilitate smooth operations.
• Encounter diverse challenges and problem-solving scenarios, contributing to the development of critical thinking skills.
• Gain exposure to office management responsibilities, providing a comprehensive understanding of administrative processes.
• Build a professional network by interacting with colleagues, clients, and external partners.
• Contribute to a positive and organized work environment, fostering a sense of satisfaction and accomplishment.
• Lay the foundation for potential career growth within the administrative field or related areas.
• Benefit from the stability often associated with administrative roles, contributing to a sense of job security.
• Enjoy a diverse range of tasks, from scheduling meetings to managing office supplies, preventing monotony in daily responsibilities.
• Constantly learn and adapt to evolving office technologies and software, staying current in the field.
• Develop effective time management skills by prioritizing tasks and meeting deadlines.
• Play a key role in enhancing overall office efficiency and productivity.
• Access opportunities for professional development and training, contributing to long-term career growth.

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