Job Description

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Job Purpose

To primarily be responsible for managing the Company's Operation admin support activities for all working sites. This includes coordination with fthe ield operation team to provide operational and back office support. To assist the QHSE department in collating information and preparing reports To provide support to the Managing Director's office on specific tasks and the preparation of reports

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Key Responsibilities

Provide clerical support to the Operations Department:*


o To compile and update on CWO, IWO, Site Manpower, Zone List and other operations reports


o To compile submission of stock and uniform requirements, utility bills and reports, hostel bills and matters, claims, petrol receipts and vehicle usage logs and JCRs, for Admin Dept processing


o To verify and compile the DO and the Invoices


o To prepare and compile Purchase Requests for the Operations Team


o To prepare and compile the required Operational Reports


o To compile the monthly attendance of workers and hand over signed copy to the Payroll Department as per the timeline.


o To request and compile Vendor Service Cards monthly, and hand over signed copies to the Finance Department as per the established timeline


o To prepare minutes of meetings as required


o To update the operations folder.


o To provide report and analysis (operations-related)

Provide support to the QHSE Department:*


o To compile data and prepare related reports


o To assist QHSE in coordinating with the Operations Team

Any other ad-hoc assignments from time to time as assigned by Management.*

POSITION ACCOUNTABILITY / SCOPE:

To provide support to the Operations Team in a timely manner To provide support to the QHSE Team in a timely manner




This position is based in ETC HQ in KL
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Requirements

QUALIFICATION:

Minimum SPM, Diploma, or Degree in any Field



EXPERIENCE:

Minimum 1 year of experience in an administrative role



KNOWLEDGE AND SKILLS REQUIRED:

Able to use Microsoft Office programs, especially Excel and SQL System Careful and attentive to record keeping * Self-starter, mature, independent and paperwork or filing oriented