Job Description

Job Summary:

We are seeking a detail-oriented and proactive individual to join our team as a Junior Order Processing & Inventory Executive. The ideal candidate will be responsible for assisting with order processing, ensuring accurate and timely fulfillment, monitor inventory and stocks movement to maintain smooth office operations.

This is a fantastic opportunity for someone looking to build their career in a dynamic and fast-paced environment.

Key Responsibilities:

Order Processing

Accurately input and manage customer orders in the system. Verify order details, including pricing, quantities, and customer information. Assist in generating sales orders, inventory management in warehouse and shipment creation for order delivery to ensure timely order fulfilment. Monitor order status and proactively communicate with customers, logistics and sales team to provide updates or potential delays. Handle order-related complaints or issues, providing resolutions in a timely and professional manner.

Inventory Management

Monitor stock levels in AutoCount and update transactions promptly. Conduct regular stock reconciliation (system vs. physical count). Coordinate with procurement to replenish stock based on reorder levels. Track product movement, expiry dates, and ensure proper stock rotation (FIFO/FEFO). Maintain accurate stock records, including adjustments, transfers, and returns. Support monthly, quarterly, and annual stocktake activities.

System & Reporting

Maintain data accuracy in AutoCount accounting and inventory systems. Generate inventory, sales, and order processing reports using AutoCount. Analyze order trends, stock turnover, and highlight discrepancies to management. Support in system-related troubleshooting or improvement initiatives.

Collaboration & Support

Liaise with Sales, Finance, Procurement, and Logistics teams to ensure smooth operations. Assist in streamlining order processing and inventory workflows for efficiency.

Required Skills and Qualifications:

Excellent communication skills (both written and verbal). Proficiency in Microsoft Office Suite (Excel, Word, Outlook, etc.) Experience with order management software or Autocount systems is an advantage. Strong organizational, time management skills to ensure timely processing and delivery of orders. Strong attention to detail and the ability to ensure accuracy in processing orders. Ability to prioritize tasks and work effectively in a fast-paced environment. Proactive attitude and willingness to learn.

Education and Experience:

Diploma/Degree in Supply Chain, Business Administration, or related field. Minimum 2-3 years' experience in order processing and inventory control (Fresh graduates are encouraged to apply). Preferable to have Autocount system experience.

Why Join Us?

An excellent entry-level opportunity for fresh graduates to develop professional skills in administration and order processing. Training and support will be provided. Opportunity to grow within the company and advance your career in administration, logistics, or customer service. Supportive and collaborative work environment. Competitive salary and benefits package.
Job Types: Full-time, Permanent, Fresh graduate

Pay: RM2,300.00 - RM2,800.00 per month

Benefits:

Cell phone reimbursement Dental insurance Health insurance Maternity leave Opportunities for promotion Parental leave Professional development Vision insurance
Work Location: In person