Payroll Audit Analyst Iii

Selangor, Malaysia

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Key Responsibilities Audit / SOX Controls / Compliance

Partner directly with regional Payroll teams, HR, Finance and business teams to support ongoing compliance through the recurring review of Payroll data to ensure accuracy and completeness.
Liaise with Payroll teams and internal / external audit during the annual audit / SOX testing cycles.
Assist in developing audit programs and maintain up-to-date knowledge regarding audit tools and techniques.
Review corporate policies and procedures according to regulatory requirements to identify and address potential risks.
Evaluate and recommend improvements to Payroll practices, processes, controls (operational and financial) and internal / external stakeholders).
Perform in-depth root cause analysis to determine cause of repeated escapes to identify gaps, continuous improvement opportunities and initiate corrective actions.
Responsible for complex (and large volume) Payroll data analytics for purposes of fulfilling internal and external audit and / or reporting related requests (as needed).

Data Privacy Inventory

Ensure compliance with requirement to create, maintain and inventory records of processing activities (ROPA) for the Payroll function and employee personal data (including data that sits on a server or a shelf).
Document all instances where employee\xe2\x80\x99s personal data is processed, why, what is done with it and how it is managed.
Ensure audit files are reviewed and stored in secure departmental repository.

Standard Operating Procedures (SOPs) Owner

Annually (as needed), ensure that SOPs associated with Payroll are kept current with changes to:
Corporate IT Policies and Procedures and that all local SOX (IT) controls are documented (if location is deemed in-scope for SOX).
Corporate Policies and Procedures and that all local SOX (Finance) controls are documented.
At a minimum, the SOPs should include who is responsible for the control, when and how it is performed, and what evidence will support the control.
Additionally, ensure Payroll Department senior management reviews the SOPs at least annually.
Payroll System Administration Oversight
Collaborate with local Payroll teams to ensure they:
Maintain systems access and security to ensure data integrity and identify anomalies.
Timely grant, modify and terminate Payroll system user access in accordance with established standard work.
Partner with the Payroll system third party service provider on troubleshooting and technical-related issues.

SOX IT Logical Access Controls Operation (if location is deemed in-scope for SOX):

Execute and document SOX IT Logical access controls related to the Payroll system, in accordance with established standard work.
Maintain all evidence supporting the execution and review of the controls for internal and external audit purposes.
Payroll Data Request Ticketing System Case Administrator
Manage audit and compliance Payroll ticketing system data requests.
Review, work and complete user requests timely.
Ensure information provided and user access granted, modified and terminated is performed in accordance with established standard work, while adhering to Thermo Fisher\xe2\x80\x99s Global Employee Personal Data Privacy Policy.
Ad Hoc Projects: Collaborate with the Payroll Team on ad hoc projects, as needed.

Qualifications:

Degree in Accounting / Finance or a professional Accounting qualification
Minimum of 5 years of overall Payroll and/or Accounting, Finance experience coupled with an audit / controls background
Strong understanding of HR, Payroll Accounting and wage and hour laws, tax laws and audit functions and processes
Strong working knowledge of Microsoft Excel, Power Query and other ETL (Extract, Transform, Load) tools to facilitate complex reporting between HR and Payroll systems
Strong problem solving and analytical skills
Excellent oral and written communication skills
Ability to recommend and implement changes, as needed
Experience with Workday and/or ADP preferred
Experience with different ERP systems (SAP, LAWSON, ORACLE etc.)
Language requirements: English (fluent)

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