Payroll Audit Analyst Iii

Selangor, Malaysia

Job Description

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Key Responsibilities Audit / SOX Controls / Compliance
  • Partner directly with regional Payroll teams, HR, Finance and business teams to support ongoing compliance through the recurring review of Payroll data to ensure accuracy and completeness.
  • Liaise with Payroll teams and internal / external audit during the annual audit / SOX testing cycles.
  • Assist in developing audit programs and maintain up-to-date knowledge regarding audit tools and techniques.
  • Review corporate policies and procedures according to regulatory requirements to identify and address potential risks.
  • Evaluate and recommend improvements to Payroll practices, processes, controls (operational and financial) and internal / external stakeholders).
  • Perform in-depth root cause analysis to determine cause of repeated escapes to identify gaps, continuous improvement opportunities and initiate corrective actions.
  • Responsible for complex (and large volume) Payroll data analytics for purposes of fulfilling internal and external audit and / or reporting related requests (as needed).
Data Privacy Inventory
  • Ensure compliance with requirement to create, maintain and inventory records of processing activities (ROPA) for the Payroll function and employee personal data (including data that sits on a server or a shelf).
  • Document all instances where employee\xe2\x80\x99s personal data is processed, why, what is done with it and how it is managed.
  • Ensure audit files are reviewed and stored in secure departmental repository.
Standard Operating Procedures (SOPs) Owner
  • Annually (as needed), ensure that SOPs associated with Payroll are kept current with changes to:
  • Corporate IT Policies and Procedures and that all local SOX (IT) controls are documented (if location is deemed in-scope for SOX).
  • Corporate Policies and Procedures and that all local SOX (Finance) controls are documented.
  • At a minimum, the SOPs should include who is responsible for the control, when and how it is performed, and what evidence will support the control.
  • Additionally, ensure Payroll Department senior management reviews the SOPs at least annually.
  • Payroll System Administration Oversight
  • Collaborate with local Payroll teams to ensure they:
  • Maintain systems access and security to ensure data integrity and identify anomalies.
  • Timely grant, modify and terminate Payroll system user access in accordance with established standard work.
  • Partner with the Payroll system third party service provider on troubleshooting and technical-related issues.
SOX IT Logical Access Controls Operation (if location is deemed in-scope for SOX):
  • Execute and document SOX IT Logical access controls related to the Payroll system, in accordance with established standard work.
  • Maintain all evidence supporting the execution and review of the controls for internal and external audit purposes.
  • Payroll Data Request Ticketing System Case Administrator
  • Manage audit and compliance Payroll ticketing system data requests.
  • Review, work and complete user requests timely.
  • Ensure information provided and user access granted, modified and terminated is performed in accordance with established standard work, while adhering to Thermo Fisher\xe2\x80\x99s Global Employee Personal Data Privacy Policy.
  • Ad Hoc Projects: Collaborate with the Payroll Team on ad hoc projects, as needed.

Qualifications:
  • Degree in Accounting / Finance or a professional Accounting qualification
  • Minimum of 5 years of overall Payroll and/or Accounting, Finance experience coupled with an audit / controls background
  • Strong understanding of HR, Payroll Accounting and wage and hour laws, tax laws and audit functions and processes
  • Strong working knowledge of Microsoft Excel, Power Query and other ETL (Extract, Transform, Load) tools to facilitate complex reporting between HR and Payroll systems
  • Strong problem solving and analytical skills
  • Excellent oral and written communication skills
  • Ability to recommend and implement changes, as needed
  • Experience with Workday and/or ADP preferred
  • Experience with different ERP systems (SAP, LAWSON, ORACLE etc.)
  • Language requirements: English (fluent)

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Job Detail

  • Job Id
    JD919098
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    Selangor, Malaysia
  • Education
    Not mentioned