Job Description

About Us

Airswift is the leading workforce solutions provider to the STEM industries. We have talented colleagues in over 60 global offices and 45 countries. We are a people business \xe2\x80\x93 we transform lives through the world of work. We care about mental health and wellbeing, community engagement and our planet \xe2\x80\x93 we plant a tree for every person placed in a job globally! We have a passion for growth, including investing in the development of our people.

Airswift is seeking applicants for the role of Payroll Coordinator to join the team in Kuala Lumpur.

The Payroll Coordinator will be responsible to provide payroll support services to APAC countries and multiple entities by processing timesheets and payroll accurately within tight deadlines. You are enthusiastic about service delivery in a shared services environment and provide excellent customer service to clients. You are a team player and able to work collaboratively with a large team and will report to the Regional Payroll Manager. Our aim is to provide value-added services and solutions that are flexible and tailored to the circumstances and needs of our clients.

KEY RESPONSIBILITIES

• Review employment terms, conditions and agreements to process all new hires, terminations, changes, and leave applications ensuring correct data entry of hours and employee details.
• Compile, calculate and verify contractors\xe2\x80\x99 timesheets and expense claims against client contracts to ensure accuracy and completeness.
• End-to-end processing of weekly, fortnightly, and monthly timesheets and payroll to ensure accuracy and adherence to clients\xe2\x80\x99 requirements (eg. extracting from client portals).
• Prepare timely payroll payments (eg. data entry into banking portals) and reports working closely with Reporting team on discrepancies. Work closely with Treasury to provide payroll funding requests.
• Calculate and submit all the contractors\xe2\x80\x99 salaries, individual income taxes, social contributions, deductions, bonuses and benefits up to and including tax clearance and annual income tax declaration to government agencies/partners.
• Work closely with the Service Teams and other cross-functional teams on payroll related issues, such as contractor salary, benefits, expenses, recharges and intercompany.
• Resolve and respond to payroll inquiries and issues from contractors, clients and partners.
• Coordinating and controlling data flows and exchanges, as per agreed payroll calendar.
• Daily contact with contractors, clients and other cross-functional teams to ensure payroll is delivered on time and accurately.
• Ensure entries and data in payroll system (Timespay or other) are accurate. Maintain and safeguard employee data. Work closely with Reporting team on month end closing activities, payroll and employee tax reconciliations, accounting standards and monthly/quarterly/annual financial reporting requirements.
• Preparation of payroll calendars and checklists to ensure all timelines are met.
• Preparation and maintenance of payroll files and monthly governance reports, by client, currency and country.
• Compliance with company procedures and country regulations.
• Perform adhoc tasks as assigned.

SKILLS AND KNOWLEDGE

• Diploma or Degree with 3+ years of experience in payroll administration and working knowledge of employee records/benefits in an international environment.
• Experience with multiple countries, entities and currencies.
• Previous exposure to payroll and employee taxes and clearance and liaising with government agencies.
• Excellent written and verbal communication skills, including ability to interact effectively with all levels throughout the organization.
• Knowledge of payroll and HRIS systems, TimesPay Software is an advantage.
• Attention to detail with analytical and problem-solving capabilities.
• Ability to handle highly sensitive data and working with large data sets and adhere to tight deadlines.
• Strong organizational, oral and written communication skills. Passion for providing outstanding customer service.
• Proficient in all Microsoft applications (Word, Excel & Power Point).

Our Core Values

• Growth - In life and business, one must grow to flourish and achieve high ambitions. Growth requires change, challenge, risk and sacrifice - we will always choose growth.
• Safety - We create a safe and inclusive environment to protect the physical and psychological well-being of everyone we work with.
• Excellence - We deliver, holding ourselves accountable for results. Our customers see excellence in everything we do.
• Integrity - We are ethical, open, honest and authentic. People trust us to do the right thing for the right reason.

Visit our website and social medias to find out more! -

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Diversity & Inclusion

At Airswift, we believe that diversity is critical to our success and makes us a great place to work. We are committed to building an equal opportunity workplace, the more inclusive we are - the better our work will be.

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