Personal Assistant
Kuala Lumpur, Malaysia
Job Description
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Organisation Position Personal Assistant Vacancy ref 81679 Based in Kuala Lumpur Business area Subsea & Conventional Working hours 40 hours per week Contract type Contract Closing date 29/04/2023
Vacancy information
DESCRIPTION OF ROLE
The role is to provide high quality Executive Personal Assistant and administrative/ secretarial support to the Managing Director to ensure the smooth Management of day-to-day affairs. Handle sensitive and complex issues in a professional and objective manner. Discretion and confidentiality are essential attributes to be successful at this role.
All personnel are expected to contribute to creating a positive HSEQ culture within Subsea 7 and ensure familiarity with and adherence to local HSEQ codes and practices. All personnel are also expected to contribute to creating a culture of ethics and integrity within Subsea 7 and ensure familiarity with and adherence to our Code of Conduct.
POSITION OVERVIEW
Generic Key Responsibilities & Activities;
- Complete a broad variety of administrative tasks for the Managing Director including managing an active calendar of appointments, plan, coordinate and ensures the Managing Director\xe2\x80\x99s schedule is followed and respected; acts in a \xe2\x80\x9cgatekeeper\xe2\x80\x9d capacity, creating win-win situations for direct access to Managing Director\xe2\x80\x99s time and office.
- Planning and schedule day to day personal itinerary.
- Determine priorities and ensure efficient execution & completion of tasks in addition to planning ahead for upcoming schedule.
- Managing diaries and organizing meetings and appointments, often controlling access to the Managing Director.
- Prepare travel arrangements, expense reports, and all items needed to ensure the Managing Director\xe2\x80\x99s successful focus on external relations and organizational growth.
- Research, prioritize, and follow up on incoming issues and concerns addressed to the Managing Director, including those of a sensitive or confidential nature. Consult with the Managing Director in determining appropriate course of action, referral, or response.
- Provide a bridge for clear communication and maintain credibility, trust, and support between the office of the Managing Director and clients.
- Manage the Managing Director\xe2\x80\x99s office ensuring the proper documentation and record keeping on behalf of the Managing Director\xe2\x80\x99s.
- Manage Securing appointments with key clients and government agencies.
- Dealing with general correspondences with internal and external parties
- Manage and able to organize of events and functions.
- Assist company and personal matters in a strictly Private & Confidential manner.
- Any other duties as may reasonably be required by the Managing Director.
PERSON SPECIFICATION
Essential Experience, Skills and Knowledge;
- Educated to at least High school, HND or equivalent level.
- Previous experience of supporting 1 or more senior managers at an appropriate level, with previous work secretarial/administration work experience in addition.
- Excellent working knowledge of MS Office tools: PowerPoint, Word, Excel.
YOUR FUTURE AT SUBSEA 7 ASIA PACIFIC;
In return for your hard work and dedication, you\xe2\x80\x99ll be rewarded with:
- Great exposure in oil and gas industry
- Long term career opportunity
- Global mobility opportunities if relevant
- Diverse and international team if relevant
- Training and development
- Flexible working arrangement
- Work life balance
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Job Detail
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Job IdJD922481
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationKuala Lumpur, Malaysia
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EducationNot mentioned