Job Description

• Education: Diploma or Degree in Business Administration, Secretarial Studies, or a related field.
• Experience: Minimum of 1 to 2 years of experience as a Personal Assistant or Office Secretary, with a strong focus on minute-taking. Experienced working in the secretary and personal assistant field would be an added advantage.

Skills:

• Exceptional minute-taking skills with the ability to capture and summarize discussions accurately.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills in English and Mandarin are preferred. The company regularly engages with Mandarin-speaking clients, suppliers, and partners, is essential for facilitating clear and effective communication.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to handle confidential information with integrity.
• Detail-oriented with a high level of accuracy in work.

ResponsibilitiesMeeting Support and Minute Taking:Minute Taking:

• Attend meetings, both internal and external, and take comprehensive notes to capture key discussions, decisions, and action items.
• Prepare and distribute minutes of meetings promptly, ensuring accuracy and clarity.
• Follow up on action items with relevant parties to ensure completion within set deadlines.

Agenda Preparation:

• Assist in preparing meeting agendas, coordinating with relevant stakeholders to ensure all necessary topics are covered.
• Distribute agendas and supporting documents to participants before meetings.

Meeting Coordination:

• Schedule and organize meetings, booking rooms, and arranging necessary equipment or refreshments.

Executive Support:

• Calendar Management: Manage the executive\'s calendar, scheduling appointments, meetings, and travel arrangements.
• Communication Management: Handle incoming and outgoing communications on behalf of the executive, including emails, calls, and correspondence.
• Document Preparation: Prepare, review, and edit documents, reports, presentations, and other materials for the executive.

Office Management:Office Administration:

• Oversee daily office operations, ensuring the office is well-organized and supplies are adequately stocked
• Coordinate with vendors for office supplies, maintenance, and services.

Record Keeping:

• Maintain organized filing systems, both digital and physical, ensuring easy access to important documents.
• Handle confidential information with discretion and ensure data security.

Personal Attributes:

• Ability to multitask and prioritize tasks in a fast-paced environment.
• Proactive and able to anticipate the needs of the executive and office.
• Strong interpersonal skills and the ability to work well with others.

Benefits

• SOCSO & EPF provided
• Performance incentive programs review every six months rewards up to RM1200
• Yearly increments & bonuses will be provided based on KPI
• Attractive benefit package such as training and travelling
• Medical insurance

SkillsFluency in Mandarin Organization Skills Communication Skills Problem-Solving SkillsImportant InformationNever provide your bank or credit card details when applying for jobs. Do not transfer any money or complete unrelated online surveys. If you see something suspicious, Report This Job ad.

Ricebowl