Job Description

Position: Personal Assistant to Director Company: Yolo.my / Expert Education and Visa Services Sdn Bhd / Bluestone Education Group Sdn Bhd Location: Leisure Commerce Square, Petaling Jaya Salary: RM3,500 - RM5,800 Job Highlights: Diverse and Dynamic Role Opportunity for Skill Enhancement Integral Part of Management Team Opportunity for international and domestic travel Flexible work schedule Dealing with local and international stakeholders : We are seeking a capable and dedicated individual to fulfil the role of Personal Assistant to the Director, while also contributing to HR and accounting functions within our organization. This multifaceted position offers an exciting blend of administrative support, human resources management, and accounting responsibilities, providing a unique opportunity for professional growth and skill development. Responsibilities: Personal Assistant to Director: Efficiently manage the Director\'s schedule, arranging appointments, meetings, and international travel arrangements. Handle correspondence, emails, and calls on behalf of the Director, ensuring prompt responses and maintaining confidentiality. Prepare, review, and maintain documents, presentations, and reports with accuracy and discretion. Coordinate meeting materials, take minutes, and follow up on action items to facilitate effective decision-making. Organize travel itineraries and logistical arrangements for business trips. Oversee office organization, supplies, and facilities to ensure a well-functioning work environment. Assist with various ad-hoc tasks and projects to support the Director in achieving objectives. HR Responsibilities: Support HR functions, including recruitment, onboarding, and employee relations. Assist in posting job vacancies, sourcing candidates, conducting interviews, and making selection recommendations. Facilitate the onboarding process for new hires, ensuring a smooth integration into the company. Respond to employee inquiries, address concerns, and promote a positive work environment. Collaborate with managers to implement performance appraisal systems and provide constructive feedback. Identify training needs, assist in organizing workshops, and contribute to employee development initiatives. Contribute to the enforcement of HR policies and compliance with employment regulations. Accounting Responsibilities: Assist with basic accounting tasks, such as invoicing, expense tracking, and reconciliations. Collaborate with the accounting team to maintain accurate financial records and data. Support in the preparation of financial reports, statements, and documentation. Assist in payroll, EPF and SOCSO processing and ensure adherence to company policies and legal requirements. Requirements: Proven experience as a Personal Assistant, HR, or Accounting Assistant is advantageous. Strong organizational and multitasking skills with keen attention to detail. Excellent communication skills, both written and verbal. Proficiency in MS Office suite and familiarity with accounting software is a plus. Discretion in handling sensitive information and maintaining confidentiality. Ability to work independently, manage priorities, and meet deadlines. This role presents a unique opportunity to be an integral part of our management team, contributing directly to the Director\'s success in multiple companies and actively participating in HR and accounting functions. If you are a proactive, adaptable, and skilled individual looking for a diverse and dynamic role, we invite you to join our team and grow with us. Apply now to become a valuable asset to the company. REQUIRED EDUCATION AND EXPERIENCE: Great verbal and superior writing and report presentation skills are essential Bachelor Degree or Associate Degree level applicants are encouraged to apply Expenses and monthly allowances will be made available as required. Quarterly bonuses to be issued based on performance. This position will be based at Leisure Commerce Square, Petaling Jaya. Please apply directly through linkedin or the job link below: https://www.jobstreet.com.my/en/job/5489444

foundit