Job Description

Responsibilities:

• To provide full support to Directors in managing day-to-day administrative and operations in the office.

• Responsible to assist Directors to follow up, monitor, direct & coordinate tasks and report accordingly.

• To liaise professionally and strictly confidential with all levels of management, department and business associates.

• To maintain confidentiality by keeping information confidential.

• Direct & coordinate arrangements, meetings and/or conferences as assigned and ensure that Directors is well prepared for the meetings or agendas.

• Manage the Directors\xe2\x80\x99 daily calendar via electronic email and scheduling of appointments or meetings.

• Preparing agendas, pre-meeting briefings as well as produce documents, briefing papers, reports, and presentations for the Directors.

• Attending meeting with Directors and taking minutes and prepare minutes of meetings, reports, correspondence, and presentations accurately and swiftly.

• Organizing and maintaining an efficient electronic and paper records filing system in line with the company requirements as well as reviewing the documentation as needed.

• Maintain Directors\xe2\x80\x99 office systems, including data management to ensure information is organized and easily accessible.

• Compile, proofread and revise drafts of documents and reports.

• Screen incoming phone calls, emails, enquiries and requests. Handling them as appropriate by replying or highlighting urgent or important correspondence.

• Preparing and disseminating correspondence, memos, and forms accordingly.

• Provide general assistance in PowerPoint presentation, letter drafting, and document filling.

• Manage Directors\xe2\x80\x99 travel arrangement and personal matters

• Coordinate with the driver on the Directors\xe2\x80\x99 travelling needs and also assist in track and review the driver\xe2\x80\x99s monthly overtime claims.

• Composing and preparing correspondence; arranging detailed travel plans, bookings and logistics, itineraries and agendas and compiling documents for meetings.

• Managing personal matters of the directors

• Perform other duties as assigned by Directors from time to time.

Requirements:

• Candidate must possess at least a bachelor\xe2\x80\x99s degree in Business Studies/ Administration/

• Management, Secretarial or equivalent.

• At least of two (2) years working experience in related field

• Ability to carry out and provide support over task that may require high level of confidentiality and sensitivity.

• Experience in supporting C-level executives with an understanding of the requirements and implications of working for a MD will be an added advantage.

• Strong integrity with the ability to handle confidential information and material with the highest degree of professional responsibility.

• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

• Have accountability & preferably with proven ability to follow through & complete the task started.

• Possess own transport.

• Excellent in written and verbal communication skills in English and Bahasa Malaysia.

• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint).

Job Type: Full-time Salary: RM4,000.00 - RM5,000.00 per month Benefits:

• Opportunities for promotion
• Professional development

Schedule:

• Day shift
• Monday to Friday

Supplemental pay types:

• Yearly bonus

Ability to commute/relocate:

• KL Eco City: Reliably commute or planning to relocate before starting work (Required)