Personal Assistant To Director
Klang, Malaysia
Job Description
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- Deal with daily administrative, operational and secretarial tasks of the Executive Directors office such as screening and attending calls/e-mails, scheduling appointments/meetings, maintaining diaries, file management, preparing claims, coordinating accommodation/travel arrangement, visa application and itinerary to support Director office operation.
- Facilitate the organizing of communication/meeting sessions of Directors with internal /external parties and ensuring all meeting sessions are well taken care of.
- Assist the Director in researching and following up with the action on matters which fall within the Directors responsibility - chasing responses, and triggering follow-up action.
- Organize meetings for Management staff on behalf of the Director
- Meet and greet visitors at all levels of seniority.
- To take notes, write, edit and disseminate information through, letters, emails, minutes of the meeting, memos, and itineraries in English.
- Prepare documents, briefing papers, and reports for the Director.
- Execute and organize documentation including recording, movement, tracking, and retrieving records promptly.
- To maintain the utmost level of professionalism when dealing with highly and strictly confidential documents.
- Coordinate and manage Directors\' official activity including company events, business activities and any ad hoc requests to ensure tasks are completed in timely and accurate manner.
- Perform other job-related duties as assigned by the Director.
- Candidate must possess at least a Professional Certificate, Diploma, Advanced/Higher/Graduate Diploma, Bachelors Degree, Post Graduate Diploma, Professional Degree, Business Studies/Administration/Management, Secretarial or equivalent.
- At least 1 year(s) of working experience in general administration/clerical support functions.
- Strong in office administration and records management with general administration/clerical experience.
- Familiar in using Microsoft Word and Excel, and Power point.
- Fluent in English and Mandarin language skills.
- Reliable and able to maintain highly confidential information.
- Resourceful, proactive person with a sense of urgency, tolerance and flexibility.
- Able to work in a fast-paced environment and handle stress under pressure.
- Cell phone reimbursement
- Free parking
- Opportunities for promotion
- Professional development
- Monday to Friday
- Commission pay
- Klang: Reliably commute or planning to relocate before starting work (Required)
- secretary: 1 year (Required)
- Mandarin (Required)
- 100% (Required)
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Job Detail
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Job IdJD913963
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationKlang, Malaysia
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EducationNot mentioned