Job Description

• Coordinate the schedule of director, ensuring that meetings, deadlines, presentations and other duties are carried out seamlessly
• Works closely and effectively with the director to keep him well informed of upcoming commitments and responsibilities, following up appropriately
• Make travel arrangements for director, coordinating flights, accommodations and other itinerary specifics
• Create spreadsheet and charts, maintain database, write departmental status report
• Supervise junior-level staff, including executive assistants and secretaries, coordinates the efforts of these parties in effectively running the executive office, training staffers on internal processes and systems
• Field phone calls, takes requests for meetings and coordinates various aspects of interdepartmental communication as necessary
• Organize team communications and plan events, both internally and offsite
• Provides a bridge for smooth communication between the Director's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff
• Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the Director, some of which may have organizational impact
• Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
• Handle requests and queries appropriately
• Manage diary and schedule meetings and appointments

• EPF / SOCSO / PCB