Plan and execute purchasing activities for raw materials (active ingredients, bases), packaging (bottles, labels, boxes), and general supplies.
Prepare Purchase Requisitions (PR) and issue Purchase Orders (PO) to approved vendors.
Ensure timely delivery of materials to support production schedules.
2. Supplier Sourcing & Evaluation
Source and evaluate reliable suppliers, especially those certified with
GMP
,
HALAL
, and
NPRA
compliance.
Negotiate pricing, lead times, and payment terms with both local and international suppliers.
Monitor supplier performance in terms of product quality, timely delivery, and compliance.
3. Regulatory & Compliance Support
Ensure materials and packaging comply with standards from NPRA, HALAL (JAKIM), HACCP, or ISO (if applicable).
Obtain and manage required documents from suppliers such as:
COA (Certificate of Analysis)
MSDS (Material Safety Data Sheet)
HALAL Certificates
KKM/NPRA product registration documents
4. System Updates & Documentation
Maintain accurate purchasing records and filing systems for audit readiness.
Update procurement/inventory system (ERP or manual) with all transactions.
5. Interdepartmental Coordination
Liaise with R&D, Production, QA/QC, and HALAL units to ensure all purchased materials are approved and suitable for use.
Support new product development by sourcing samples and technical data from suppliers.
6. Audit & Process Improvement
Support
HALAL
,
KKM
, and
GMP audits
as required.
Review and improve procurement procedures to enhance cost-efficiency and productivity.