Job Description

RESPONSIBILITY & AUTHORITY:

Assist the Project Manager with all administrative tasks and site-related processes. Schedule and coordinate site and project meetings; take and distribute meeting minutes. Support the breakdown of project scope into manageable tasks and assist with planning timelines. Coordinate daily work planning with site supervisors and direct workers. Prepare and distribute project-related documents, including drawings, site memos, and work instructions. Implement and maintain project documentation procedures and site protocols. Prepare and update daily site diary, weekly workflow schedules, and manpower logs. Coordinate with the office for procurement and order placement of site materials and tools. Track material deliveries and maintain accurate inventory and material records on site. Monitor project progress and assist in preparing progress reports, claims, and handover documentation. Record and log site issues, delays, and incidents; alert the Project Manager on critical matters. Prepare reports on site team performance, work progress, and compliance with schedules. Act as the central point of contact for communication between site, project team, and office. Assist in identifying and documenting project risks and challenges on site. Maintain project data for quality, cost control, safety, andhealth performance metrics. Supervise, guide, and delegate duties to supporting site admin assistants (if any). Assist in the preparation of internal and external stakeholder reports and presentations. Support team in maintaining positive working relationships with client reps, consultants, and suppliers. Report directly to the Project Manager and provide administrative and operational updates as required.

REQUIREMENT:

Bachelor's degree (or equivalent) in engineering or related field 3 years of experience in related field. (Experience in Data Center project(s) and/or any field would be an added advantage) Proficient in writing in English Multi-tasks effectively with good attitude Trustworthy and able to maintain confidentiality with high level of commitment and initiative Some knowledge in ISO documentation is necessary Able to work independently Computer literate
Job Type: Full-time

Pay: RM3,500.00 - RM5,000.00 per month

Benefits:

Cell phone reimbursement Free parking Health insurance Maternity leave Opportunities for promotion Professional development
Application Question(s):

How long is your notice period with the current company?
Work Location: In person