Job Description

Job Responsibilities:

Project Documentation

: Manage all project documentation, including contracts, approvals, drawings, and reports. Ensure that all project documents are properly filed, updated, and easily accessible. Assist in the preparation, review, and distribution of project-related documents.

Daily Reporting

: Prepare and submit daily project reports, including progress updates, issues, and site activities, for review by the Project Manager. Track project timelines and milestones, ensuring that deliverables are met on time.

Meeting Coordination

: Organize and coordinate project meetings, including preparing agendas, taking minutes, and distributing meeting notes to relevant parties. Ensure that action items from meetings are followed up on and deadlines are met.

Communication and Correspondence

: Act as the main point of contact for communication between the project team, contractors, and external stakeholders. Manage incoming and outgoing correspondence, ensuring timely responses and follow-ups on all project matters.

Document Control

: Ensure that all project documents (drawings, contracts, permits, etc.) are properly controlled and updated throughout the project lifecycle. Track and update revisions of project documents, ensuring that only the latest versions are used by the project team.

Project Scheduling Support

: Assist the Project Manager in maintaining the project schedule by updating timelines, tracking deadlines, and identifying potential delays. Keep track of critical project milestones and notify the team of upcoming deadlines.

Procurement Support

: Assist in managing project procurement processes, including preparing purchase orders, tracking deliveries, and ensuring timely receipt of materials and supplies. Maintain records of suppliers and subcontractors, ensuring all documentation is up to date.

Job Requirements:

Minimum

3 years of experience

in project administration or office management in the construction or development industry. Strong organizational skills with the ability to handle multiple tasks and deadlines. Excellent

communication and coordination skills

to liaise effectively with team members, contractors, and external stakeholders. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), and familiarity with project management software is an advantage. Attention to detail, particularly in managing documentation and tracking project timelines. Ability to work independently and provide proactive support to the Project Manager and site team.
Job Type: Full-time

Pay: RM2,500.00 - RM3,500.00 per month

Benefits:

Flexible schedule Health insurance Maternity leave Opportunities for promotion * Professional development