Job Description

Steering projects at the helm

To be stationed in Malaysia, you\xe2\x80\x99ll work side-by-side with the Business Operations Director, Senior Project Manager to ensure the success of a project\xe2\x80\x94from its pre-design phase to its completion. You\xe2\x80\x99ll assemble and lead various project teams; monitoring the teams\xe2\x80\x99 performance, and bringing out the best in every team member. We achieve our biggest success when working together, so clear communication is key, as is collaboration and team work. You\xe2\x80\x99re also in charge of creating the organisational structure, project objectives and working procedures for the teams.

Your project management skills will also be of great value, as you set up clear project cost plans and allot sufficient budget to achieve optimal results and meet the company\xe2\x80\x99s target profits. A structured and organised approach with an eye for detail is crucial. Also part of your job is to attend project meetings as required, develop monthly reports and carry out contract administration. Furthermore, you\xe2\x80\x99ll oversee negotiations, analyses and promotions of quality control systems.

Core to our reputation is our strong focus on health & safety and on sustainability, and you\xe2\x80\x99ll be expected to keep these front-of-mind at all times.

Responsible for implementing, administering and maintaining cost control systems and procedures to track budgets, commitments, expenditures and forecasts, and to assist in the preparation and review of cost estimates, RFP, tender documents and schedules for projects of ranging complexity and value, as well as establishing and managing the Clients project budgets, whilst being in compliance with the Client and JLL\xe2\x80\x99s financial systems and reporting.

Boosting client relationships

Helping clients achieve success is what JLL does best\xe2\x80\x94and your role is an extension of this tradition. To effectively help our clients, you\xe2\x80\x99ll identify their needs and constraints, and work around these challenges. Of course, as you represent our clients\xe2\x80\x99 best interests, you\xe2\x80\x99ll also keep in mind JLL\xe2\x80\x99s own business needs\xe2\x80\x94and, thereby, strive to achieve an ideal balance between the two.

You\xe2\x80\x99ll need to work well with a range of stakeholders, leading from the front while also taking the time to understand their point of view. You also have to effectively represent our clients throughout the whole duration of the projects. Do you have an enormous talent for promotion? If so, this is the perfect job for you, as you\xe2\x80\x99ll also represent and promote the company throughout the project.

General Responsibilities

Provide cost information, such as benchmarking data, to support decisions

Prepare, evaluate and analyze tender document, bill of quantities, fee proposals / bids and provide recommendation for decision making

Evaluation of vendor / supplier invoices, prepare payment certificate prior to submission into client Finance systems for pre-approval

Provide cost tracker, forecasts and cash flow analysis

Prepare subcontract agreement

Maintain and manage cost reports for regional projects, providing regular financial updates and reporting

Assist in the validation and maintenance of the project schedule, to ensure alignment with budgets.

Assist in developing reporting tracking tools and generates cost reports in line with project governance requirements

Create and maintain spreadsheets to enable fast and accurate data manipulation

Extract data from several sources, transforming it to fit reporting and operational outputs

Reconcile data to support complete accuracy and creates a clean audit trail

Day to day project management duties and responsibilities

Leadership (where applicable)

Supports the vision and strategy of the projects and ensuring the client receives exceptional project delivery

Understand the client\xe2\x80\x99s key business drivers, to enable alignment with our deliverables

Client/Stakeholder communication

Helping the Regional Capital Planning Lead to meet contractual obligations through deliverables

Manage relationships with key stakeholders in the Client\xe2\x80\x99s organization

Financial Management

Assist the Business Operations lead with the development of the property budgets and forecasts in accordance with the financial timetable.

Work with the team to track the key performance indicators, and work within the service level agreements and other measures, as contracted

Contribute to financial risk management and provide inputs to help reduce financial risk to the Client.

Operations

Utilise available technology systems to support service delivery, and ensure the required reporting from the systems

Support client specific initiatives such as savings targets, benchmarking and best practices

Implement best practices to the account

Drive regional consistency in the account e.g. in reporting

Ensure consistency in the monthly reporting in each country within the region

Assist with the preparation of regional reporting to the satisfaction of the Client

Sound like you?

Our successful Project and Commercial Managers \xe2\x80\xa6

• Engage confidently with internal and external stakeholders and see things from their perspective.
• Are driven to succeed and love achieving challenging goals.
• Bring a structured and organised approach to everything they do.
• Communicate and collaborate to achieve success.
• Thrive under pressure and deal effectively with tight deadlines and high expectations.

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For additional details please see our career site pages for each country.

Jones Lang LaSalle