Job Description

The Role of the Project Assistant

• Work with senior management and Project Consultant to develop the scope of work for each project, based on the hotel\'s improvement plans.
• Assist in the preparation of RFP documents for bid solicitation from consultants, contractors and sub-contractors.
• Prepare tender and other relevant documents in line with KLCCP, MOHG, Hotel\'s and consultants\' specifications.
• Liaise with owners (KLCCP & MOHG) and hotel management on the approval of tender documents and the issuance of tender to relevant contractors/vendors/suppliers.
• Attend required KLCCP tender meetings that are relevant to hotel\'s projects.
• Establish project plan, manage progress and provide hotel management with timely updates on project.
• Organize, schedule and lead/attend project progress meetings in order to mitigate any challenges or delays in the project.
• Prepare project schedule/timelines considering hotel\'s business trends, consultants, contractors\' availability/capability and materials and delivery schedules.
• Interact with hotel management and contractors to maintain project schedule and effective budget control from start to completion of projects.
• Oversee and limit variation order process and manage other project accounting functions with Finance colleagues.
• Assist in the resolution of challenges raised by on-site contractors/ vendors/suppliers with hotel colleagues.
• Facilitate project logistics at hotel for materials receiving/ handling.
• Ensure that contractors/vendors and suppliers comply to the hotel\'s Integrated Management System requirements, especially on safety and health on worksite and sustainability conformance.
• Liaise with consultants and hotel management on project punch inspections when necessary.
• Liaise with consultants to ensure that relevant legal and other requirements are complied with before, during and upon project handover.
• Maintain positive and professional relationship with hotel management, owner, consultants and contractors.

Preferred Qualifications & Skills

• Degree / Diploma in Project Management.

Minimum 2 years in similar position.Work independently under minimum supervisionAnalytical, meticulous and organisedSelf motivated and a self starterMust have the working rights in MalaysiaLearn more about what it is like to work at Mandarin Oriental Hotel Group, visit us:Watch us at:Malaysia work authorization is required for this position.Please note that due to the large number of responses we receive, only candidates being considered for the above position will be contacted for an interview.

Mandarin Oriental