Job Description

JOB SUMMARY

The purpose of this position is to provide deliver Special Work Requests & performs general preventive maintenance and corrective repair of buildings, industrial systems, equipment and grounds. Working under close supervision, assists in monitoring building system operations and performance. Utilizes several trade skills such as electrical, heating and cooling.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Oversees and manages special work request documentation and coordinates documentation revisions and distributions.
• Prepares standard special work request status reports for FM team or work group, client and management.
• Reports typically include: status update, budget, schedule and risk.
• Coordinates and schedules meeting and communication plan(s) regarding special work request among team and/or client.
• Coordinates and obtains vendor quotations for processing. Coordinates change orders, change directives (CD) and contemplative change notices (CCN) with consultants and vendors.
• Contract administration, including attending tender openings and recording results, issuing letters of acceptance and regret, updating tender tracking log, setting up tender opening dates and inviting tender participants.
• Enters special work request information data (i.e. special work request status updates, schedule updates, cash flow forecasts) and special work request documentation into project management technology tools (software applications, web-based tools, job cost accounting tools).
• Processes documentation for special work request commitments (i.e. Agreements, Contracts, Work Authorizations, Purchase Orders).
• Prepares and reviews invoices and pay applications for processing in accordance with compliance requirements as per established governance of clients.
• Acts as a point of contact for escalated matters among the team.
• Assists in special work close-out procedures for all special work requests including: arranging archiving of hard copy files; receipts of necessary close out/turnover documents; compliance with close-out checklist; coordination of lien searches; receipt of occupancy and closed building permits and warranty manuals; receipt of As built and CAD drawings for submission to CAFM; and, collection of required documents for audit.
• Maintaining special work request metrics for SLA & KPI\'s. Prepare and deliverables (i.e. meeting minutes; budget tracking; schedule updates; Complies with all applicable codes, regulations, governmental agency and Company directives related to building operations and work safety.
• Performs assigned day-to-day repairs, emergency and preventive maintenance. Completes maintenance and repair records as required. Reviews assigned work orders.
• Estimates time and materials needed to complete repair. Orders necessary materials and supplies to complete all tasks.
• Assists with installation and modification of facilities equipment systems.
• Assists with troubleshooting and repairs of buildings and installed systems to include: Electrical System and HVAC.
• Inspects new installation for compliance with building codes and safety regulations.
• Maintains lighting systems throughout the facility, cleaning fixtures and replacing bulbs and lamps.
• Responds quickly to emergency situations, summoning additional assistance as needed.
• Support day-to-day facility operation ground task if required.
• Performs other duties as assigned.

• Have minimum Diploma or Degree with technical experience
• Have 3-4 years experience as project coordinator
• Good communication and stakeholder management
• Proficient with Microsoft Application (Words, Excel, PowerPoint)
• Experience with documentation

CBRE