Job Description

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1.Administrative Support - Building Maintenance and Management

• To provide efficient and organized administrative support to the Building Manager/ Building Executive on the day-to-day operation of the property and setting reminder to all team members and vendors of the duties and responsibilities to be carried out on routine inspection.
• Responsible for the general administration and recording of the management office, in relation to Purchase Order System, charges, sinking fund, utilities and other billings.
• To provide necessary support including documentation related to accounts of Service Charge and Sinking Fund.
• Maintaining customer database, resident card issuance, proper filing, assisting in mailing billings/ statements and AGM documents, and fostering good rapport with owners/ residents.
• Maintain good rapport with owners/ residents/ tenants/ occupants/ other stakeholders of the property via effective communication such as notices and official correspondences.
• To attend and distribute service requests and ensure update upon completion/ closure of the request.
• To monitor all services and maintenance contracts to be reviewed prior to due dates.
• To maintain and filing the proper written records as evidence for any incidence and action taken or to be taken.
• Perform any ad-hoc tasks or assignments as directed by the Supervisor or Management.

2.Procurement Management

• To liaise with registered vendors and to obtain quotations for goods and services.
• To record the Purchase Requisition (PR), Purchase Order (PO) for goods and services to be purchased.
• To monitor the approval from the system and subsequently coordinating with the appointed vendors/ suppliers for the goods/ services delivery.
• Perform any ad-hoc tasks or assignments as directed by the Supervisor or Management.

3.Meeting and Reporting

• To compile necessary reporting information for prompt submission of the weekly and monthly reports, schedules, task lists, presentations, etc.
• Perform any ad-hoc tasks or assignments as directed by the Supervisor or Management.

Job Requirement:

• Candidate should possess a Diploma / Advanced Diploma, Bachelor Degree or equivalent in Finance/ Accountancy/ Office Management/ Administration/ Management/ Property Development/ Real Estate Management
• Preferably at least 2 years of related working experience in Property Management.
• Good communication skills in English and Malay for both spoken and written
• 1 Contract of Service position available ( Bukit Jalil)
• Responsible for overall general office administrative duties, including data entry, filing, reception duties, and information channeling
• Attend phone calls, walk-in & email enquiries or complaints
• Prepare internal and external correspondence, including memos, letters, notices, reports & presentations
• Handling and follow-up on residents/ owners' complaints

Skills Required