Job Description

Key Responsibilities

Assist the

Purchasing Executive/Manager

in daily procurement activities. Prepare and process

purchase requisitions, purchase orders (POs), and supplier quotations

. Liaise with suppliers to obtain quotations, confirm orders, and follow up on delivery schedules. Coordinate with

warehouse, production, and planning

teams to ensure timely material availability. Monitor inventory levels and initiate replenishment based on production needs. Maintain and update supplier records, price lists, and purchasing documentation. Assist in evaluating and comparing supplier quotations for cost and quality. Support the preparation of

monthly purchasing reports

, cost analyses, and delivery tracking summaries. Perform other administrative or clerical tasks assigned by the Purchasing Manager or superior.

Qualifications / Knowledge / SkillsQualifications

Minimum

Diploma or Bachelor's Degree

in Business Administration, Supply Chain Management, or related field.

1-3 years of experience

in purchasing or procurement, preferably in a

plastic injection moulding

or manufacturing industry.

Knowledge

Understanding of

purchasing procedures, supplier management, and inventory control

. Familiarity with

plastic raw materials, moulding components, and machine spare parts

is an advantage. Basic knowledge of

ERP/MRP systems

for purchasing and inventory tracking. Awareness of

ISO or IATF 16949

documentation requirements related to procurement.

Skills

Proficient in

Microsoft Office (Excel, Word, Outlook)

. Strong

communication and negotiation

skills. Good

organizational and time management

abilities. Detail-oriented and accurate in documentation. Team player with strong coordination and follow-up capabilities. Ability to multitask in a fast-paced manufacturing environment.

Authority

Prepare and issue

purchase orders

as approved by the Purchasing Manager or management. Communicate with suppliers regarding pricing, lead times, and order confirmations. Escalate issues such as delayed deliveries, quality discrepancies, or price changes. Recommend potential suppliers or cost-saving alternatives for consideration.

Working Conditions

Office-based

role with occasional visits to the warehouse or production floor.

Standard working hours

, with flexibility required during urgent procurement needs. Frequent coordination with

suppliers, logistics, planning, and production

departments. Exposure to fast-paced manufacturing and supply chain activities. Occasional overtime during month-end closing or urgent orders.

Key Performance Indicators (KPIs)

On-Time Purchase Order Processing

- Percentage of POs issued within required timeframes.

Supplier On-Time Delivery

- Percentage of suppliers meeting committed delivery schedules.

Cost Savings Achievement

- Cost reduction through negotiation or alternative sourcing.

Documentation Accuracy

- Error rate in POs, supplier invoices, or ERP entries.

Inventory Support Efficiency

- Timeliness in replenishing critical materials.

Supplier Communication Effectiveness

- Responsiveness and issue resolution time.

Compliance Rate

- Adherence to procurement procedures, approval limits, and company policies.
Job Type: Permanent

Pay: RM1,700.00 - RM2,400.00 per month

Benefits:

Opportunities for promotion Professional development
Work Location: In person