Job Description

1. KEY OBJECTIVES

• Provide secretarial and administrative support to Head of Malaysia Business Support Department to be able to deliver the following key objectives:
• Maintain filing system
• Coordinate flow of information between all management team

2. PRINCIPAL ACCOUNTABILITIES

• Perform diverse secretarial duties including distribution of emails and messages, etc.
• Schedule and coordinate all appointments, inter-department meetings and maintain an efficient record of the meetings and provides the Department Head timely reminders on his appointments/meetings.
• Arrangements of flights and hotel accommodation, visa applications and car rentals for business and personal trips.
• Assist in preparations of presentation materials, both for internal and external use.
• Assist in compilation of weekly reports, monthly forecast reports and Executive Committee reports and to ensure timely submission to the Management.
• Organize, receive, monitor, and track documents to ensure proper handling with regards to signature, distribution, and responses.
• Provide administrative assistance to Head of Sections and respective team members.
• Preparation of payment requests for reimbursements and submission to Finance Department for processing payment once approval is granted.
• Verification of claims and reimbursements submitted for approval.
• Maintain an efficient Information Management System that includes keeping master files, indexing office correspondence for all outgoing and incoming correspondences for Department Head.
• Attend to ad-hoc requests and other duties as assigned.

3. KEY AUTHORITIES

• As provided / assigned by Supervisor.

4. WORKING RELATIONSHIP

Internal

• PTTEP KL: All PTTEP Operations Group
• Corporate Bangkok Office.

External

• PETRONAS Nasional Berhad, PETRONAS Carigali Sdn Bhd Travel Agents, Car Rental Companies, Hoteliers, Airlines, Real Estate Agents, Movers, Legal firms, Florists, Contractors etc.

CORE Competencies

Explorer - Eager to learn and seek for new challenges

Integrity & Ethics - Act without bias

Innovation - Think out of the box

Passion - Never give up with can do attitude

Performance Excellence - Be decisive and accountable for own and team\'s decision

Please Enter Feedback for Career Choice Candidate

Responsibility for Society - Live with strong sense of social responsibility

Synergy - Collaborate well with others

Trust & Respect - Provide and open to constructive feedback

PTT Exploration and Production