Job Description

External Open Resourcing

Location: Malaysia (MY), Sarawak Energy (SEB)
Company: Sarawak Energy Berhad, Corporate Communication Department (50034007)
Number of Openings: 1
Job Category : Established
Closing Date: 28 August 2023

KEY ACCOUNTABILITIES:

• Act as Personal Assistant to General Manager for Corporate Communication in managing all administrative affairs of the department.
• Enhance GM\'s effectiveness by providing information management support through scanning through documents and other request.
• Act as first line of contact for GM in welcoming guests, answering or directing inquiries and routing correspondences.
• Maintains GM\'s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Manage confidential information and assist GM in the control of access to sensitive information.
• Prepare, compile and monitor GM office & Corporate Communication budget.
• Format information and draft document for internal and external communications inclusive of letters, memos, meeting minutes, emails, presentations and reports.
• Liaising with Hotels and Travel Agent on accommodation and flight booking for GM, Corporate Communication.
• Liaising with Transport Division on transportation matters for Corporate Communication.
• Manage the processing of external visitors - Liaising with Security Guard on Visitor\'s Pass and relevant personnel.
• Manage documents/tender quotations/filing for Corporate Communication.
• Manage the inventory and purchasing of stationeries, office materials for Corporate Communication office as and when necessary.
• Prepare Travelling Claims for GM Corporate Communication through SAP Concur.
• To ensure proper filing for all documents in Comm\'s office and easy access for future reference.
• To process PO and related payments for Corporate Communication.
• To ensure that all official correspondences sent by various Sr. Managers/Managers are perused by GM.
• Organising committee member in the planning and organising of departmental functions and events. (Example Weekly/Monthly Meeting).
• 5S Committee Member in delivering 5S practice and activities.

QUALIFICATION & WORK EXPERIENCE:

• Diploma with minimum 2 years relevant experience.
• Fresh graduate or experienced staff meeting the qualifications and skills requirement.

THINKING ENVIRONMENT & CHALLENGES:

• To perform all tasks in line with the Information Security Quality Manual (ISQM) and the ISMS roles and responsibilities procedure.
• To perform all tasks in line with the Information Governance Policy Suite and Guidelines.

Preference will be given to internal candidate.

Sarawak Energy