Job Description

What We Offer

• Opportunity to join an international company within an open, transparent, and highly collaborative team with a great working culture.
• Join an enthusiastic, close knit and high performing team to provide support within HKA nationally and globally.
• Flexibility and the opportunity to develop your career working in an exciting and diverse environment.

The Opportunity We are seeking a highly organised and detailed-oriented Senior Business Support Administrator to join the APAC Business Support team based in the Kuala Lumpur office, supporting the APAC Head of Construction Claims and Expert Services and the APAC team. The ideal candidate will have a strong background in all round administrative support, excellent communication skills, numerical literacy and a passion for providing exceptional service to our colleagues and clients. As a member of the APAC Business Support leadership team, you will play an integral part in managing the shared inbox, the development of your direct reports and the ongoing improvements to the services the Business Support team provides to colleagues. Role and Responsibilities:

• Provide support to the Head of Construction Claims & Expert Services which could include, but not be limited to, diary management, managing emails, and preparing reports and presentations
• Provide general administrative support to colleagues with tasks such as scheduling meetings, preparing and formatting reports and presentations, managing travel arrangements, timesheets and expense reports, preparing client invoices, and managing aged debtors
• Collaborate with other departments to ensure timely and effective delivery of projects and initiatives.
• Provide support for events and activities, including scheduling, logistics, and follow-up.
• Maintain accurate and up-to-date records of business processes, procedures, and policies while looking for opportunities for improvement.
• Handle confidential information with discretion and maintain a high level of professionalism at all times.

Skills and Experience

• Preferably 5+ years of experience in a similar role, supporting senior leaders and supervising junior reports in a fast-paced environment.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet tight deadlines.
• Excellent written and verbal communication skills, with the ability to communicate effectively with stakeholders at all levels of the organisation.
• Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint) and experience using scheduling and email management tools.
• Ability to work independently and as part of a team, with a positive and proactive approach to problem-solving.

At HKA we recognise our people are critical to our ongoing success. Our priority is to provide an inclusive and collaborative culture aimed at providing the best opportunities for our people to thrive and develop in their chosen career path. Our Global Recruitment team is committed to providing an authentic candidate experience for all those that take the time to apply to HKA. We are committed to providing an efficient and insightful recruitment process giving candidates a true reflection of life at HKA. We are committed to responding to all applicants; the timings for this may vary due to volume, but responses will be received by the closing date. All HKA employment decisions shall be made without regard to age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation or any other basis as protected by the Equality Act 2010 or in compliance with local legislation. If you require more information on the above position prior to applying, please contact: Interested in joining HKA? Come and see what we do at: www.hka.com