Job Description

The Senior Executive, Administration duty is to keep the school office running smoothly, managing finance and registration of students while updating and maintaining academic records, enrollments and all other related school administrative duties.

Commencement Date: Immediate

Duties & Responsibilities

Enquiries

• School administrators are often a focal point for enquiries, and the first-point provider of information. Maintaining a high degree of professionalism, customer service and discretion and ability to stay patient and sympathetic is key

Registrar

• Organizing and administering student records.
• Overseeing the student admissions and graduation process.
• Performing tasks, such as printing academic transcripts for students.
• Ensure that the school follows regulations set by local, state and federal authorities.

Organising and Servicing Meetings

• These might include staff meetings, meetings of school governors, and school committees and boards, with tasks including organising and circulating information about the meeting, the preparation and distribution of agendas before the meeting, and minute-taking and distribution of minutes and action points after the meeting.

Administration of Records

• Co-ordinating the recording or collation of information from registration, absences, assessments and examinations.

Organising and Facilitating Educational and Social Activities

• The School Administrator may be asked to be involved in anything from booking minibuses and theatre tickets or accommodation for school trips, to selling raffle tickets, school dance tickets or helping to organise the PSG, where applicable
• Organise corporate events such as company dinner, corporate trip, family day etc.

Finances, Student Visa and Maintenance of Office

• Operate and maintain office machinery, including copiers, fax machines and printers.
• Perform bookkeeping and banking transactions, including the collection, counting, and disbursement of money.
• Prepare documents and submit students\xe2\x80\x99 visa applications.
• Prepare official documents and be a liaison with various relevant ministries and governmental agencies/officials and governmental visits.
• Handle the whole process of getting permits, licenses in related to the nature of the group business; this includes MOE submissions and approvals.
• Have the knowledge of company insurance and the processes for the school building and students etc.

Requirements:

• Candidate must possess at least a bachelor\xe2\x80\x99s degree majoring in Business Administration or its related field of studies.
• Excellent command of English in both written and spoken.
• Good communication skills and time management skills. Willing to work in a team and follow instructions given.
• Dedicated and passionate about education.
• Having a positive attitude, with a friendly and outgoing personality.

Kindly note only shortlisted candidates will be contacted.

About UCSI International School Sdn Bhd:

The UCSI Schools Group has 3 campuses in Malaysia: Kuala Lumpur Campus, Subang Jaya Campus and Springhill Campus. Two of its campuses focuses on British school curriculum while the other one focuses on the IB.While maintaining a strong focus on core curriculum which includes British school curriculum with Cambridge IGCSE and International Primary Curriculum, we aim to complement the formal curriculum with a series of CCAs which students\xe2\x80\x99 experiences form a cornerstone of their holistic education for the 21st century. The rapid advancement of technological innovations, global competition, and a push towards a knowledge-based economy require that our students learn to have a repertoire of soft and hard skills to enable them to succeed in a future economy that is still in the making. Through our unique CCA experiences, our students can exhibit soft skills like creativity, leadership abilities, teamwork, flexibility, communication skills, resilience and an enterprising spirit that will enable them to stay relevant for the future.UCSI International School focuses on eight critical characteristics in our learning content and experiences. The rapid advancement of technological innovation, global competition, and a push towards a knowledge-based economy require that our students have a repertoire of soft and hard skills. We therefore place a strong emphasis on Character Education, Global Citizen Skills, Problem-based Collaborative Learning, and co-curricular activities amongst others, forming a truly holistic education for the 21st century.Our emphasis in education isn\xe2\x80\x99t only labelled in academic and creative excellence, but to equipped students with 21st century skills such as character, communication, collaboration, creativity, critical thinking, while inculcating virtues such as integrity, honesty, and empathy in our students. We believe that students that have a developed moral compass and practical wisdom in a challenging and fractured world will make a positive impact for life.

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