Job Description

The Office Administrator (Senior Executive) will be responsible in handling a wide range of administrative duties and executive support-related tasks.

Well organized, flexible, and enjoys the administrative challenges of supporting an office of diverse people are mandatory to winning and acing this role.

Responsibilities:

• Responsible for the organization and coordination of office administration duties and office procedures including office safety matters
• Maintains office services by organizing office maintenance schedules and office processes
• In charge of vendor management including tenancy agreements, renewal, and ongoing tenancy matters and service providers due diligence and contracts review and etc
• Oversee facility management matters such as fixed asset inventories, work-desk allocation, office access card, phone system, door system, lift, office renovation and move, etc
• Liaise and coordinate with building management contractor and tenants on matters
• Point of contact (internal) for building maintenance, office administration issues such as meeting room booking and courier coordination.
• Manage MDs' monthly claims and travel arrangements on a request basis.
• Manage annual budget planning and monthly payment for office utility bills, rentals, supplies, and equipment.
• Handle employee welfare such as the ordering of meals, new employee welcome packs and laptop delivery arrangement, coordinate company events and etc
• Any other ad-hoc duties assigned

Requirements:

• A diploma, professional certificates, or equivalent.
• At least 3 years of experience in office management & administration
• Familiar with SAP system
• Strong organizational and time management skills, and ability to prioritize
• A self-starter and problem solver
• Excellent communication and interpersonal skills
• Good computer skills in Microsoft Word and Excel.

The ZALORA Story
ZALORA is Asia's leading online fashion, beauty and lifestyle destination, part of Global Fashion Group. As one of the region's pioneer large scale ecommerce platforms, ZALORA has established a strong presence throughout the region, particularly in Singapore, Indonesia, Malaysia, Brunei, the Philippines, Hong Kong, and in Taiwan, enjoying over 50 million visits per month.

ZALORA is not obligated to accept resumes from any third parties on behalf of potential candidates for any position (advertised or otherwise) by any means, unless ZALORA has executed a written agreement with such third party and has expressly requested such third party for candidate referrals. Third parties who provide unsolicited resumes of candidate(s) shall waive and forfeit all rights to claim for any placement fees or referral fees in the event that such candidate is eventually engaged or employed by ZALORA or Global Fashion Group.

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