Job Description

Assists in the organization and planning of office and operating space, the purchase of buildings and equipment, maintenance projects, grounds upkeep, and security for facilities management for both soft-services and hard-services. Working closely with the Head of Facilities and Building Management, this post.

KEY RESULT AREAS / RESPONSIBILITIES

Facility Management

• Supports the Facilities and Building Management in developing office strategy.

• Assists in coordinating the Facilities and Building Management\'s approach to planning and acquisition.

• Assists in making sure that the offices are situated such that the facility\'s and its suppliers\' primary operations are supported.

• Verifies that the suppliers and the facilities and building division adhere to their requirements for service delivery.

• Participates in the annual budgeting process by helping to examine and approve all budget proposals.

• Creates and maintains budgets for the facilities and building management unit\'s staffing, operational, and capital outlay costs.

• Examines current work habits and the effect of changes on the need for office space to determine if the current service delivery methods will continue to be suitable to achieve the corporate objectives for facilities and building management.

• Describes the breadth of the office and operation portfolio, both current and projected.

• Participates in the creation and evaluation of the strategies, and reports on the department\'s progress in utilising space.

• Helps to make sure that once sufficient unoccupied space becomes available, it is used.

• Conducts routine inspections of all firm premises to guarantee the best possible performance of machinery and equipment.

• Makes a substantial contribution to the creation and application of policies, guidelines, and practises for facilities management that follow legal requirements for health and safety.

• Helps set criteria for important accommodations such location, use, and the ability to gauge the performance gap between intended and actual.

Liaison with Tenants (retailers)

• Liaise regularly with Tenants on all building-related matters, in particular issues that affect their operations.

• Attend to and resolve tenants\' complaints quickly, to reduce impacts to their operations.

• Provide technical support in building-related matters to the tenants when required to do so.

• Liaise regularly with tenants\' FM teams to ensure that the building and its systems are operated efficiently and are well maintained.

• Check the performance of the FM Contractor in their contractual and SLA commitments.

• Conduct assessments of the preventative maintenance carried out by the FM Contractor and feedback to Tenants.

Asset Monitoring

• Monitor the health of the buildings/properties owned or operated by TEG/Maxwell Assets.

• Carry out regular inspections on cleanliness, plant & equipment operations, etc. to ensure efficient operations.

• Conduct regular assessments on the building and plant & equipment to establish repairs and improvements required.

• Liaise with regulatory bodies where necessary for licensing, permits and statutory compliances.

• Ensure compliances of building by-laws and regulatory requirements.

Project Management

• Manage projects related to buildings upgrading, repairs and improvements.

• Plan & execute upgrading, repairs and improvement works.

• Liaise with Central Purchasing Department (for procurement).

• Oversee consultants\' and contractors\' work.

• Prepare written requests for internal approvals.

• Report regularly on progress of work.

• Verify that work done is acceptable.

Planning & Budgeting

• Plan annual building improvements/upgrading, and repair works and work out or obtain costs estimates for these.

• Submit plans for the improvements and upgrading works to management for approval.

• Prepare annual budgets for the maintenance, upkeep, repairs, improvements and upgrading of the buildings.

• Report on expenditure against budget, so that ad hoc call for funds is reduced.

Record-keeping

• Maintain records of buildings, including statutory approvals, as-built drawings and O & M manuals for all TEG/Maxwell Assets\' properties.

• Maintain records of all building assessments carried out.

• Maintain records of upgrading, repairs and improvements carried out, including costs and time.

MINIMUM ACADEMIC/PROFESSIONAL QUALIFICATION

Minimum qualification requirement bachelor\'s degree in Mechanical / Electrical/Civil Engineering.

RELATED EXPERIENCE

Minimum 5-8 years overall facilities management experience, with at least 5 years managing complex or commercial buildings preferred.

COMPETENCIES (KNOWLEDGE, SKILLS & ABILITIES)

• Competency mechanical and electrical technical skills and knowledge is a requisite.

• Be experienced in building maintenance and facilities management scope of work.

• Experience in working with technical contractors and vendor.

• Candidates must competent and be able to actively participate hands on in all aspects of facility operations.

• Have good communication skills and be able to deal with various end users, tenants, and stakeholders.

• Competent problem-solving skills.

• Pro-active and results oriented

• Good interpersonal skills with strong analytical and trouble-shooting capabilities.

• Able to work independently with minimum supervision.

• Have the knowledge in Facilities Management.

• Good command in both spoken and written English and Bahasa Malaysia.

• Proficient in Microsoft Office.

• Ability work independently and as a team.

• Possess good interpersonal skills, ability to interact with all levels

• Good attention to detail.

• Ability to work on own initiatives and to operate under tight schedules and deadlines.

• Competency in FM costs management will be an added advantage.

Taylor\'s Education Group