Job Description

KJS Group, on behalf of its subsidiary, is seeking qualified candidates for the role of Senior HR & Admin Executive in Engineering and Construction Industry. This position will be based in Pasir Gudang

Recruitment and Talent Acquisition

1. Implement the full-cycle recruitment process, including collecting departmental hiring requirements, drafting and posting job advertisements, screening candidates, conducting initial interviews, and scheduling subsequent interview rounds.

2. Collaborate with department heads to define job roles and candidate profiles for positions.

3. Manage candidate selection, negotiate job offers, confirm joining dates, and issue offer letters.

4. Prepare weekly recruitment reports, including data analysis and key metrics.

Employee Onboarding and Relations

1. Facilitate onboarding processes, including orientation and training on company policies and systems.

2. Oversee employee life cycle management, including hiring, probation reviews, transfers, promotions, and resignations.

3. Organize employee engagement programs, such as team-building activities, annual celebrations, and wellness initiatives.

Employee Records and Compliance

1. Maintain accurate and updated employee files, including employment contracts, confidentiality agreements, probation agreements, and performance documentation.

2. Monitor and maintain attendance records, including leave, overtime, and absenteeism data, ensuring compliance with company policies.

3. Prepare and submit monthly HR reports, including updates to employee data, salary adjustments, and benefits administration.

Performance Management and Payroll

1. Manage payroll processing with HR Payroll system including verifying attendance data, calculating allowances, and managing performance bonuses.

2. Manage statutory contributions such as EPF, SOCSO, and EIS, ensuring timely registration, updates, and payments.

3. Address payroll-related inquiries and coordinate with the finance team for monthly disbursements.

4. Identify and implement improvements to payroll processes and systems to increase efficiency and accuracy.

5. Manage the payroll-related issues, including pay discrepancies and adjustments.

6. Maintain and update employee payroll records, including new hires, terminations, and changes in pay rates or benefits.

Training and Development

1. Coordinate employee training programs, including administrative, financial, and professional conduct training.

Employee Disciplinary & Relations

1. Work with management to develop and implement effective HR policies, procedures, and best practices to ensure compliance and align with the company's objectives.

2. Handles disciplinary issues, grievances, domestic inquiry and dispute mediation in compliance of company policies and government regulations when necessary.

3. Provide guidance and advice to managers and employees on HR-related matters, such as compensation, benefits, workforce planning, performance improvement plan and other employee disciplinary issues

Exit Management

1. Proactively identify areas of improvement especially in existing processes & implement necessary changes to establish good HR practices.

Administration

1. Foreign Workers Application & Management, Hostel Management

2. Responsible for company vehicles renewal and maintenance, upkeeping the office, liaise with TNB, SAJ and relevant government bodies

3. Know how to set up email, google account and do simple troubleshoot for existing and new staff

4. Liaise and comply with LHDN for the employment contract stamping

5. Knowledge of CIDB is an added advantage

Ad-Hoc Assignments

1. Address ad-hoc tasks and responsibilities as assigned by management.

What we're looking for

Possess minimum Diploma or Degree in Human Resources Management, Business Administration, or equivalent discipline preferred.

Minimum 3-4 years of working experience in the related field is required for this position. Those who are working at the HR consultancy firm / industry will be an added advantage.

Good knowledge in Employment Act and Industrial Relations Act.

Good knowledge in Employee Handbook terms and conditions.

Good knowledge of HR policies, procedures, and best practices.

Good communication, interpersonal, and problem-solving skills, with the ability to work collaboratively with all levels of the organization

Proficient in HR Systems, HR data analysis and HR Reporting

Proactive and solution-oriented mindset

Ability to work independently and as part of a team

Willing to travel occasionally

Must be able to communicate fluently in written and spoken English, Bahasa Malaysia. Able to converse in Mandarin is an added advantage

Good understanding and operating knowledge of payroll system through accepted software for processing salary, statutory deductions, and payments to statutory bodies.

If you are keen to explore more of this role, please do drop an email with your updated resume, highest education certificate & transcript and 3 months latest payslip to michelle@kjsgroup.co and we can further discuss on the position

Job Types: Full-time, Permanent

Pay: RM3,000.00 - RM4,000.00 per month

Benefits:

Free parking Maternity leave Opportunities for promotion Professional development
Work Location: In person