Job Description

HYGR Hiring! Full Time Senior Operation Executive in Selangor, Earn more than MYR 4,000 - Ricebowl
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Senior Operation Executive
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More than MYR4,000 Per Month
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Posted 2 hours ago Closing 5 Dec 2025
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Requirements
1. Education & Experience:

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
• Minimum 3-5 years of experience in operations, procurement, supply chain, or a related role.
• Experience working with China-based suppliers and manufacturers is a plus.

2. Technical & Industry Skills:

• Familiar with China's procurement and supply chain processes, including sourcing, negotiations, and import/export procedures.
• Proficient in using WeChat, Excel, Google Chat, Google Sheets, and Codemax (or other inventory/production tracking systems).
• Strong knowledge of inventory and production management best practices.

3. Communication & Language:

• Fluent in Mandarin and English (spoken and written) to communicate effectively with suppliers and internal teams.
• Ability to draft professional reports, emails, and presentations.

4. Soft Skills & Work Ethic:

• Strong problem-solving and negotiation skills to handle supplier issues and optimize costs.
• Highly organized, detail-oriented, and able to manage multiple tasks simultaneously.
• Adaptable to fast-paced environments and able to handle urgent or ad-hoc tasks effectively.
• High level of discretion and professionalism in handling confidential information.

5. Additional Preferences:

• Experience in working with logistics, warehousing, or e-commerce operations is a plus.
• Prior experience assisting C-level executives or directors is an advantage.

Responsibilities
1. Operations Management
Procurement & Supply Chain Coordination

• Manage end-to-end procurement processes, including sourcing, negotiating, and maintaining relationships with China-based suppliers.
• Monitor supply chain timelines to ensure on-time delivery of materials and finished goods.
• Resolve supplier issues and optimize cost-efficiency.

Inventory & Production Oversight

• Track raw material and finished goods inventories, aligning with production schedules and demand forecasts.
• Ensure accuracy of the production system (Codemax), updating data and resolving discrepancies.
• Collaborate with production/logistics/warehouse teams to minimize delays.

Reporting & Communication

• Consolidate departmental updates (production, marketing, warehouse, finance, logistics) into actionable reports for Directors.

2. Personal Assistant Duties
Administrative Support

• Manage Directors' calendars, meetings, travel, and email correspondence.
• Prepare agendas, documents, and presentations for leadership meetings.

Stakeholder Liaison

• Act as a bridge between Directors and internal/external stakeholders.
• Handle confidential information with discretion.

3. Project & Ad-Hoc Management

• Lead or assist in ad-hoc projects and initiatives as directed by the Directors (e.g., process improvements, market research, or urgent operational tasks).
• Adapt quickly to shifting priorities, managing multiple tasks simultaneously.
• Support Directors in special assignments, such as data analysis, event coordination, or cross-departmental collaboration.
• Maintain flexibility to adjust workflows, deadlines, or responsibilities based on evolving business needs.

Benefits

• EPF/SOCSO
• 14 days annual leaves + 1 birthday leaves
• Annual Rm600 self improvement + medical leave
• Other statutory benefits like maternity leaves

Skills
Operations Management Strategic Planning Project Management Leadership
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