Job Description

FIND YOUR \'BETTER\' AT AIA

We don\xe2\x80\x99t simply believe in being \xe2\x80\x98The Best\xe2\x80\x99. We believe in better - because there\xe2\x80\x99s no limit to how far \xe2\x80\x98better\xe2\x80\x99 can take us.

We believe in empowering every one of our people to find their \'better\' - in the work they do, the career they build, the life they live and the difference they make. So that together we can support even more people - including our own - to live Healthier, Longer, Better Lives.

If you believe in better, we\xe2\x80\x99d love to hear from you.

WE ARE LOOKING FOR

To provide efficient day to day administrative support.

Payment in Ariba

Track and process vendor payment and ensure timely and accurate payment

Ensure employee data is not mentioned in the invoice for confidentiality.

Preparation of monthly accruals for TA, HRBP and Learning team

Visa Applications

To work with the Talent Acquisition Specialist and Permit Pro on the timely submission of visa applications.

Preparation of MYFUTUREJOBS submission applications

Payroll related onboarding tasks

Send email reminders to new joiners on the completion of onboarding tasks in WD in line with payroll timeline.

Collect EPF, SOCSO and Tax Residential status for new joiners who are Non-Malaysians.

Provide Tax, EPF and SOCSO registration forms and instructions for foreign hires for registration with statutory bodies.

Handle basic inquiries from new joiners with regards to benefits/payroll related items

Vendor Contracts

Preparation of contracts for new vendors

Ensuring vendor contracts are complete and kept in the shared drive

Learning Administration

Assist in coordination of all training programs, both virtual and face-to-face

Execute learning tasks in Workday Learning - create courses, manage enrolments, send meeting invitations to participants, mark attendance, capture learning hours

Manage Training Room 1,2 and 3 \xe2\x80\x93 manage booking requests and coordinate room set up with Facilities team

Manage distribution of new joiner materials (AIA t-shirt, mug, etc)

Respond to case assignments on L&D related queries

Human Resource Development Corporation fund (HRDC)

Execute end-to-end HRDC process via HRDC\xe2\x80\x99s e-tris system

Apply training grants and claims for eligible courses

Manage the Box system and submission of confidential HRDC documentation with vendors

Job Requirements :

Education

Candidates must possess at least a Professional Certificate / Diploma / Professional Degree or equivalent.

Experience

Minimum 3-5 years working experience in related field is required

Practical Skills/Abilities:

Proficiency in English

Able to write clearly and concisely and work within tight deadlines

Possess personal attributes such as maturity, interpersonal skills, professional integrity and initiative

Good planning, organizing, excellent communication skills, good follow up and coordination skills

Well versed in Microsoft Office applications (Excel, Word, PowerPoint)

Build a career with us as we help our customers and the community live Healthier, Longer, Better Lives.

You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date.

AIA