Job Description

As a leading global animal health company, Elanco delivers innovative products and services to improve the health of pets and farm animals around the world because we believe making animals\' lives better, makes life better. Since 1954, we have provided solutions that support veterinarians, farmers and pet owners to advance our vision of Food and Companionship Enriching Life. Elanco\'s promise to employees: Together, we foster an inclusive culture where everyone can make a difference, encouraging ownership, growth and well-being.

Purpose:

• Perform processes associated with Supplier Master Data Management and Purchasing activities.
• Manage and partner with business counterparts to drive process governance; and ensure compliance with applicable policies, procedures and controls for the vendor master data functions.
• Timelines and quality meet the agreed service levels and target.
• May support and actively participate in larger projects or the improvement to existing processes and solutions.
• Anticipate and responds to customer requirements in a timely manner.

Key Responsibilities & Deliverables:

Process, Governance, Stakeholder Management

• Manage Supplier Master Information Maintenance and Purchasing function in an efficient manner and compliance with relevant procurement policies, procedures, systems and financial controls.
• Facilitate the creation, updates, deletion, deactivation, and overall data integrity of Vendor Master Data records in SAP, ARIBA and any other system that uses Supplier data.
• Coordinate requests from business users for creation and update of supplier records for the purpose of Purchase Requisition, Purchase Order and eventual payment of the supplier.
• Conduct verification with the actual supplier upon vendor master creation and any changes to banking/payment details.
• Execute vendor reporting and reviews for inactive vendors and conducts routine vendor deactivations \xe2\x80\x93 after coordination and approval from key business leaders in that market
• Create and maintain vendor training material for vendor on-boarding and meeting the organization\xe2\x80\x99s requirements to conducting business with Elanco.
• Recognize and solve non-standard problem within the team. Assist peers in troubleshooting activities within work unit or work collaboratively with other teams to resolve issue relevant to Supplier Master Data / Purchasing or raise issues that may impact the customer satisfaction; and ensures all queries are dealt with correctly and efficiently.
• Support process governance including regular reporting and analysis to key stakeholders \xe2\x80\x93 communicates with internal stakeholders on a regular basis to discuss operational issues, key metrics.
• Support delivery of Service Level Agreements (SLA) and Key Performance Indicators (KPI) targets.
• Support General Accounting\xe2\x80\x99s month end/year end closing procedures including AP reconciliations and accruals, Sarbanes Oxley (SOX) compliance and financial audits.
• Support internal and external auditors during audits and other data inquiries.
• Completes tasks and meet all compliance related requirements, including audit request, SOX Control and adherence to Elanco policies and procedures with minimal supervision.
• Actively support or participate with any project related to system enhancement, process improvement for master data management with influence on accuracy, efficiency, and compliant master data management process.
• Provides or may lead the key improvements to existing processes
• Undertake other tasks that may be assigned from time to time, as required by Elanco Management.

Skills & Capabilities

• Requires comprehensive of knowledge, understanding or some specialization of Supplier Master Data and Purchasing activities and relationship with the business
• Meticulous in details and post good analytical skills
• Effectively prioritize and complete assigned functional tasks and other deliverables under minimal supervision
• Anticipate and responds flexibly and empathically to customer needs and effectively manage their expectations
• Able to make decisions within procedures and policies that impacting a team or recognizes or identify and solves typical or non-standard issues that may occur in their own work unit or affect the team
• Able to assist peers in solving the typical or non-standard problems of their own work units
• Challenge the status quo and recommends alternative solutions to improve existing processes or solutions and actively work with the relevant stakeholders to drive the improvements
• Positive working attitude with a high degree of initiative and is adaptable to change
• Operational awareness to all applicable US SOX & operational controls in own work unit and ability to demonstrate a strong compliance oriented mindset
• Good interpersonal and influencing skill as frequent communication with stakeholders from various department would be required

Requirements:

• Diploma/Degree in Finance/Accounting, Business Administration with 2 - 3 years of related industry experience or equivalent in Supplier Master Data and Purchasing Management or other accounting function in an MNC or Shared Service
• Comprehensive knowledge and understanding in the Purchase to Pay processes, specifically Requisitions, Purchase Orders, 2-3 way match, payment types and methods, vendor management requirements, VAT taxes, etc.
• Intermediate knowledge and experience of operating ERP System - SAP Module and MS Office Tools, particularly Excel, PowerPoint, and Outlook. Experience using the ServiceNow, or ARIBA modules is a plus but not require
• Have experience in supporting low to medium complexity tasks and participating in a small to medium size project initiatives
• Lean/Six Sigma exposure or equivalent desired
• Progressive mindset and aptitude in learning and adapting to technology and productivity tools.
• Proficient in English is mandatory; multi-lingual is required if you support Japan, Korea, Taiwan, China, Thailand and Vietnam
• Additional hours at critical times (e.g., month-end) may be required. Also, and on an exceptional basis, the role may require work on public holidays
• Support shift duty on rotational basis according to business needs

Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status

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