Job Description

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The main duties of the Project Manager are:

Project Management and Reporting

Overall lead for the Project Management Unit consisting of the YELL Coordinator, Youth Environment Community Facilitators, Communications Officer and Interns (collectively referred to as YELL team members).

• Provide strategic guidance and overall management of the project output and activities;
• Work closely with the YELL team members to develop relevant strategic documents concerning programme planning and implementation, such as policy papers, concept notes, etc;
• Provide oversight and management of project consultants/experts hired on a short-term basis including the Terms of References, as subject matter technical advisor and ensure outputs are delivered on time, within the set budget and specified constraints, and to high-quality standards;
• Work closely with UNDP and UNICEF\'s focal points in periodic reporting, in line with UNDP, UNICEF, and donors\' reporting requirements and timelines. These include:
• Preparation and submission of Annual Work Plan, Quarterly Progress Reports, Mid-year Progress Report, Annual Project Report, Project Implementation Review, and Final Project Report to UNDP;
• Final Project Report to UNICEF and associated funders;
• Supervision of all project documentation and record keeping for procurement, Midterm Review, Terminal Evaluation, audit, project assurance activities, and knowledge management;
• Supervise the overall financial management and financial reporting of the project to attain the annual delivery target. These include:
• Manage the project budget and facilitate budget approvals and revision processes as per UNDP & UNICEF policies, rules and procedures, ensuring full compliance in accordance with set deadlines;
• Preparation of overall and annual project procurement plan, timely procurement of goods, services and/or infrastructure (as relevant), effective management of human, technical and financial resources, etc;
• Supervise the appropriate recording and accounting documentation as required by UNDP and UNICEF, and the preparation of required financial reports to partners/funders;
• Oversee compliance with the monitoring and evaluation plan of the project. This include:
• Review the results framework and update the indicators, baselines, and targets in line with clear strategies and effective system for data collection, means of verification, and information sharing and reporting.
• Monitor and manage project risks, and apply adaptive management including corrective and adaptive measures in project implementation.

Partnerships Management and Resource Mobilization

Functions as the focal point for YELL partnerships with existing partner/donors, and potential stakeholders, including to:

• Establish and maintain partnerships with stakeholders (government, private sectors, UN agencies) to support key objectives and ensure inclusive implementation and participation of key stakeholders within the project\'s parameters, objectives and activities. Analyse and identify stakeholder needs and how best to leverage their participation and/or strengthen their engagement;
• Prepare and develop substantive briefs on possible areas of cooperation and opportunities for joint initiatives and make recommendations on activities with potential for scale-up, replicability and synergies, in coordination with the UNDP and UNICEF Partnership focal point, and senior management team; and provide inputs for YELL\'s partnership and resource mobilisation strategies and action plans that include securing new, diverse and additional resources for YELL\'s needs.

Technical Review and Knowledge Exchange

Provide technical support and expertise in the development of outputs/knowledge products and design of project activities, including:

• Review the results framework and update the indicators, baselines, and targets of the assigned portfolio. Develop clear strategies and an effective system for monitoring and evaluation, data collection, means of verification, and information sharing and reporting, including ensure technical soundness and cost-effectiveness of project activities;
• Monitor implementation and progress in achieving goals and targets in accordance with the established quality criteria and UNDP (and donors\') rules, regulations, and standards. Identify, analyze, and take adequate measures to manage emerging issues, problems, and risk
• Provide insights into the drafting of policy-centric communications products, policy documents, briefs and other strategic papers/ materials for use in the development and presentation of YELL impacts and results, including drafting corporate, donor and government reports in line with the reporting schedule and UNDP and donor requirements.
• Provide strategic advice, direction and direct technical input to the UNDP & UNICEF senior management on youth in climate and environmental strategy in Malaysia while keeping them informed of emerging issues;
• Extract lessons learned to support programme improvement and feed into UNDP and UNICEF climate and environmental solutions policies and programming knowledge globally (Facilitation of knowledge building and knowledge sharing); and
• Support an environment of learning for staff within the programme.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Competencies:

Core competencies

• Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work
• Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
• Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning
• Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process
• Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously
• Engage and Partner: LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships
• Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making.

People Management competencies

• UNDP People Management Competencies can be found in the dedicated

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Cross-Functional & Technical competencies

Partnership management

• Multi-stakeholder engagement and funding: Knowledge and ability to forge multi-stakeholder partnerships, and remove any obstacles to resource mobilization and multi-stakeholder funding platforms
• Strategic engagement: Ability to capture and sustain attention, interest and agreement of high-level, influential policy and decision makers and secure their buy-in of high-level vision and objectives

Business Direction & Strategy

• System Thinking: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system and to consider how altering one element can impact on other parts of the system.

Business Development

• Knowledge Generation: Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need.

Business Management

• Project Management: Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals.
• Risk Management: Ability to identify and organize action around mitigating and proactively managing risks.
• Change Management: Ability to prepare, support and help individuals and teams in designing and implementing organizational change.

Required Skills and Experience:

Education:

• Advanced university degree (Master\'s degree or equivalent) in social sciences, environment/ climate, education, arts and humanities, management, life/natural sciences, urban studies or a related field is required OR
• A first-level university degree (Bachelor\'s degree) in the areas mentioned above in combination with additional 2 years of qualifying experience will be given due consideration in lieu of the Master\'s degree.

Experience:

• Minimum of 2 years (with Master\'s degree) or 4 years (with Bachelor\xc2\xb4s degree) of experience in project/ programme management, preferably in the field of sustainability, climate action or youth empowerment.
• Partnership experience in Malaysia and/or in Asia-Pacific, including multinational companies (MNCs), private sector/foundations on environment, youth development and/or sustainable development issues is an asset.
• Knowledge of climate and environmental issues in Malaysia is a necessity.
• Youth engagement expertise is a bonus.
• Experience in resource mobilization in fundraising, philanthropy, and corporate social responsibility/sustainability is an asset.
• Understands Malaysia policy agenda (12 Malaysia Plan or similar) and is able to link up project activities into higher level policy conversation and results/impact reporting.
• Experience working in a development setting, project design, reporting and monitoring & evaluation in multilateral agencies, UN, INGOs, EU or in any development organizations is an asset.
• Experience in managing complex negotiation, communications, advocacy and stakeholder engagement, and a proven track record of excellent communication and presentation skills and ability to mobilize support from a wide range of partner stakeholders is an asset.

Required Languages:

• English and Bahasa Malaysia

Disclaimer

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

United Nations Development Programme