Job Description

Responsibilities:

Manage day-today administrative and operational activities of the company in its day-to-day operation such as incoming calls, emails, correspondence and maintain proper filing system

Proactively assist in improving administrative efficiency and organization.

Handle document filing, data entry, and email correspondence

Overseeing the maintenance of office facilities and equipment.

Maintain a proper and efficient filling system of all documents for easy retrieval.

Assist in monitoring the incoming and outgoing mail, parcels, and any documents

Support preparation of meeting materials such as minutes, reports, and presentations.

Assist in coordinating logistics for internal events, and company activities.

Manage office supplies inventory and replenish when necessary.

Record and track invoices, delivery orders, and payment vouchers

Prepare simple expense claims and summaries

Coordinate with accounts/finance department

Attend to guest or walk-in enquiry with care

Liaise with external vendors and suppliers to ensure smooth business operations.

Assist in internal and external dispatch/ delivery services when required

Handle the Renewal of Road Tax, Insurance, and PUSPAKOM for all company vehicles.

Handle and manage company cars (maintenance, list of company-owned vehicles, and pool car assignment request).

Monitor and verify the utilization, bills, payment, and usage of Petrol Card & Touch and Go Cards.

To perform any ad-hoc task as and when assigned by the Management

Requirements:

Candidates must possess a Diploma/Bachelor' Degree in Finance/Accounting/ Administration or its equivalent.

Strong organizational, time-management skills and multitasking abilities.

Excellent time management and attention to detail

Good analytical and problem-solving skills

Proficiency in Microsoft Office (Word, Excel & PowerPoint).

Good written and verbal communication skills in English (Mandarin is an added advantage).

Good interpersonal skills, innovative thinking, and can work in a team as well as independently.

Applicants must be willing to work in Medan Connaught, Taman Bukit Cheras.

Job Types: Full-time, Permanent

Pay: RM3,000.00 - RM3,500.00 per month

Benefits:

Cell phone reimbursement Maternity leave Opportunities for promotion Professional development
Work Location: In person